High Point University is currently seeking a full-time, University Scheduler. The selected candidate will be responsible for managing university-wide event reservation system and requests. This position effectively works closely with numerous academic and administrative units on campus to ensure appropriate facility usage.
QUALIFICATIONS:
Education
- Bachelor's degree required
Experience and Training
- A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity
- Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale
Knowledge, Skills, Ability:
- Word processing and/or data entry skills
- Ability to communicate in a positive manner
- Ability to execute multiple job functions
- Ability to focus on details and prioritize
- Proficiency with Microsoft products and willingness to learn various computer programs
- Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment
- Requires a self-starter working independently with strong interpersonal skills
- Skilled in general software troubleshooting
- Excellent interpersonal, written, and oral communication skills
- Ability to perform moderate physical work
ESSENTIAL FUNCTIONS:
- Primary scheduler of the University's spaces for non-academic events
- Collaborates with IT and Registrar's Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system.
- Reliant on technological solutions to perform duties.
- Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism.
- Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed.
- Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, ordering supplies and executing vendor contracts.
- Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders.
- Maintains positive work atmosphere by acting and communicating effectively with students, students' parents, faculty, co-workers and managers.
- Periodically design and host 25Live training sessions for faculty, staff and student groups.
- Update 25live training materials and policies on the University's Event webpage.
- Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team.
- Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc.)
- Other duties as assigned.
For more information regarding this position, please contact Melissa Anderson, Vice President of University Events at manderson@highpoint.edu.