Unit Admin Assistant/Proctor

Position Details

Position Information

Recruitment/Posting Title Unit Admin Assistant/Proctor Posting Number 26TM0393 Department Continuing Professional Educat Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

The Office of Continuing Professional Education (OCPE) offers practical, high-value outreach and public service programs that enrich our adult learners with new skills, new careers and new opportunities. We actively seek to define educational and outreach needs among municipal, county and state departments, private industry and local, regional, and nationwide organizations. By providing a diverse range of educational programs, we serve the people of New Jersey, their jobs, and the urban, suburban and rural communities in which they live.

Posting Summary

Rutgers, The State University of New Jersey, is seeking two part-time Unit Admin Assistants/Proctors for the Office of Continuing Professional Education. This role will provide support to and coordinate the administration of programs, projects, and/or processes for the Pesticide Applicator Certification Exam Registration (PACER) program and other programs as assigned.

Among the key duties of this position are the following:

• Proctors weekly exams for PACER program at off-site locations within New Jersey.
• Provides oversight and facilitation of programs, both on and off site.
• Schedules, arranges, and coordinates design and logistics for exams, events and meetings.
• Copies and compiles exams for onsite testing.
• Provides routine and non-routine information and explanations to customers and instructors.
• Prepares, processes and controls records, statistics, reports, and documents.

FLSA Nonexempt Salary Details $20 - $23 per hour Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Part Time Working Hours 19.5 hours per week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.

Certifications/Licenses

• A valid driver's license would be required for this position.
• Successful completion of university's defensive driving program upon hire.

Required Knowledge, Skills, and Abilities

• Strong organizational, administrative and time management skills.
• Ability to effectively manage multiple priorities in a high-pressure/high energy atmosphere.
• Working knowledge of Microsoft Office including Word, Excel, and PowerPoint.

Preferred Qualifications Equipment Utilized

• Laptop, computer, phones, copier, scanner, PACER application system.

Physical Demands and Work Environment

• Ability to manage course equipment and materials up to 40 lbs.

Special Conditions

• The schedule for this position will generally be approximately 6.5 hours on Tuesday, Wednesday, and Thursday with pre-planned exceptions on Monday and Friday for a total of 19.5 hours per week.
• This position requires the willingness to drive to off-site course locations within the State of New Jersey on a weekly basis.
• Hours may vary on Tuesday, Wednesday and Thursday according to the location of the pest exams.
• Safe Driving Record.

Posting Details

Posting Open Date 11/04/2026 Posting Close Date 12/04/2026 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience?

• Yes

• No

• • Do you have a valid driver's license?

• Yes

• No

• • Are you willing and able to drive within the state?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents