Undergraduate Medical Education (UME) Coordinator

Posting Information

Posting Information

Department Medicine - HouseStaff-411403 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 10/05/2026 Application Deadline 10/19/2026 Position Type Permanent Staff (SHRA) Position Title Admin Support Specialist - Advanced Salary Grade Equivalent NC10 / GN08 Working Title Undergraduate Medical Education (UME) Coordinator Position Number 00031962 Vacancy ID P021426 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday - Friday, 8am - 5pm

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $45,500 - $53,000 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Undergraduate Medical Education (UME) Coordinator provides advanced administrative and operational support for undergraduate medical education programs within the Department of Medicine, with primary responsibility for coordinating activities associated with the Inpatient Medicine Core Clerkship and related student educational initiatives. The position serves as a central point of contact for medical students, faculty, residency programs, School of Medicine administration, and statewide campus partners to facilitate the efficient delivery of educational programs and ensure compliance with institutional and School of Medicine policies and procedures.

The position coordinates scheduling, course logistics, educational activities, examinations, meetings, communications, and student support services; maintains educational records and databases; tracks evaluations, attendance, grades, and required documentation; prepares reports and data summaries; and manages educational platforms and shared resources. The coordinator provides advanced administrative support to course directors and educational leadership by organizing meetings, disseminating communications, supporting accreditation and reporting activities, and assisting with special projects and continuous improvement initiatives. Success in this role requires strong organizational skills, attention to detail, customer service, sound judgment, and the ability to manage multiple priorities while maintaining effective working relationships with internal and external stakeholders

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Demonstrated ability to coordinate complex schedules, projects, and multiple stakeholders while managing competing priorities in a fast-paced environment.

Strong organizational, analytical, and problem-solving skills, with the ability to interpret and apply institutional policies, procedures, and guidelines accurately and consistently.

Excellent written and verbal communication skills, with a proven ability to provide high-quality customer service and build effective working relationships with students, faculty, staff, and external partners.

Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams, including experience managing data, reports, calendars, and electronic records.

Experience using educational, database, or enterprise systems (such as Canvas, One45, Panopto, or similar platforms) and demonstrated ability to quickly learn and adapt to new technology-based applications and processes.

Required Licenses/Certifications Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/326303

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume

Optional Documents

• Cover Letter
• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

• High school diploma/GED and at least one year of office support experience

• Associate's, Bachelor's, Master's, or Doctorate in any field

• Combination of post high school education and/or experience in office support to equal at least 1 year

• Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)

• None of the above

• • Please describe your level of proficiency with Microsoft Excel.

• Beginner

• Intermediate

• Advanced

• • Do you have experience supporting academic, educational, healthcare, or clinical programs?

• Yes

• No

• • Describe your experience coordinating complex programs, schedules, or events with multiple stakeholders.

(Open Ended Question)