Travel Specialist

Posting Details

This position is designated as Exempt from the Human Resources Act (EHRA).

Posting Details

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.

Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally.

As a member of the Seahawk community, you'll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Hiring Range $43,500 - $48,100 Working Title Travel Specialist External Link to Posting https://jobs.uncw.edu/postings/41361 Vacancy Number E1641 Position Number 1239 Location of Workplace Main UNCW Campus Home Department Controller - 35100 Division Business Affairs - 35 Division Brief Summary of Work for this Position

The Travel Specialist position is primarily responsible for:

• Audit and reconciliation of travel pre-payments, reimbursements, and UNCW Card travel related transactions.
• Timely and accurate processing administration of travel documents.
• Review and approval of agency airfare and local hotel reservations.
• Timely review of 3rd Party Lodging requests.
• Move failed UNCW card transactions in Emburse Enterprise to appropriate eWallet.
• Compliance with University, State and Federal regulations, policies and procedures.
• Integrity of the University ledgers as they apply to University travel.
• Reconciliation of Chrome River feeds and verification of the accuracy of the vouchers prior to check processing.
• Proper application of specialized accounting knowledge.
• Interaction with all campus departments and levels of staff and management.
• Serve as backup to peers in Travel and Direct Pay Office.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Education, Knowledge, Skills & Experience

• Associate or Bachelor's degree in Accounting, Business Administration or related field.
• Two or more years of Travel, Disbursements or general ledger experience.
• Experience with Banner Finance or similar ERP or Oracle application.
• Experience with Chrome River or another cloud based travel and expense system.
• Experience in higher education or state agency travel and disbursement processes.
• Strong knowledge of business, financial, technology, and general administrative processes in a business setting.
• Knowledge and understanding of generally accepted accounting principles.
• Excellent organizational and time management skills.
• Excellent customer service skills.
• Excellent oral and written communication skills.
• Ability to communicate at all organizational levels.
• Ability to work in a dynamic environment.
• Proficiency in Microsoft Office.

Required Certifications or Licensures

N/A

Primary Purpose of Organizational Unit

The Finance team within the Division of Business Affairs supports the University's mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively. The Finance team provides financial services directly to students and the campus community.

The Travel and Direct Pay Office within the Controller's Office is responsible for timely and accurate travel reimbursements for all university business travel for employees, student groups, team travel, non-employees, prospective employees and athletic recruits; direct pay obligations, support and maintenance of a cloud-based travel system (Emburse Enterprise). The Travel and Direct Pay Office is responsible for maintaining the integrity of the Chart of Accounts and general ledger; management reporting of trend analysis and metrics; compliance with Federal and State regulations, policies and guidelines; training programs for campus and a high level of customer service.

College/School Information University Information

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research, and service. UNCW is distinguished by its commitment to putting students first, supporting world-class faculty and staff, delivering transformative learning experiences, and leveraging its unique proximity to the ocean. Recognized nationally for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and reflects emerging industries and interdisciplinary innovation.

A public institution with nearly 20,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's first bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

Founded as Wilmington College in 1947, UNCW moved to its present location in the heart of New Hanover County in 1961. The 660-acre campus is only minutes from Wrightsville Beach and historic downtown Wilmington and features Georgian architecture and designated conservation areas. Wilmington International Airport (ILM) provides commercial air service to cities both domestic and abroad and is just six miles from the UNCW campus.

UNCW has been part of the University of North Carolina System since 1969.

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Number of Openings Single Incumbent Special Notes to Applicants

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you submit for this position.

Applications must be submitted through the online application system to be considered.

Months Per Year 12 Months FTE 1.0 FTE (40 hours per week) Type of Position Permanent Anticipated Ending Date if Time-Limited Positions Job Posting Date 11/03/2026 Posting Close Date 11/15/2026

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you learn of this opportunity with UNCW? (2026)

• UNCW Website

• UNCW LinkedIn Page

• UNCW X Account (formerly Twitter)

• UNCW Employee Referral

• UNCW Instagram Account (UNCW_jobs)

• UNCW Job Alert

• Chronical of Higher Education

• Glassdoor

• Higher Ed Jobs

• Indeed

• Inside Higher Ed

• North Carolina Job Network

• Craigslist

• Career Events/Job Fairs

• Billboards/Marquee

• Other

• If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.

(Open Ended Question)