Travel Coordinator/Representative

Travel Coordinator/Representative

Location: Lenexa, KS

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $22.00 / Hour (USD)
• Shift / Schedule: Monday Friday, 8:00 AM 5:00 PM CST
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The primary role of the Contractor Travel and Relations Coordinator is to manage and book all travel accommodations for the network of 7,000 independent contractors who support onsite events on behalf of the Health and Wellness Services division. This position also includes secondary functions to support the Health and Wellness Division contractors with answering process and policy questions specific to items that are field related, and will partner with the Event Specialist team to support any necessary staffing or administrative tasks as needed. The overall purpose of this role is to deliver excellent customer service to our field contractors through their interactions with booking/securing their clinic travel or overall field operations.

Key Responsibilities

• Manage and book all travel accommodations for independent contractors, including delivery of contractors' itinerary through email, using 3rd party vendor sites
• Responsible for making changes, addendums, refunds, and cancellations for all subcontractor travel
• Adhere to corporate guidelines of standards of travel, including budget constraints, quality of hotel properties, partnering with various travel companies to supply services to our clients (including corporate contacts for commercial vendors such as Hertz and Avis)
• Responsible for managing budget in coordination with the Program Management team, including invoicing and reconciliation; enforces the Travel Guidelines as provided to all contractors when booking travel
• Ability to take off-hours phone calls for travel escalations and fixes when needed
• Enforces/references the corporate flight agreement for contractors before booking any airfare
• Utilize the corporate credit card to maintain accurate records of purchase for all clients, which includes keeping a master tracking grid up to date with accurate records to ensure accurate reconciliation at month end
• Assisting with answering questions regarding contractors' scheduled assignments or portal access
• Assisting with scheduling and assigning contractors to their clinic based on the direction of the Event Specialist Team
• Participates frequently with other members of the Health and Wellness Staffing team to complete new projects or assignments as needed, depending on workload and seasonality

Required Skills

• Ability to demonstrate effective customer service behaviors, including strong written and verbal communication (including excellent phone skills)
• Must be highly organized with strong attention to detail
• Self-starting and able to prioritize own time
• Able to work in a fast-paced environment, multi-task, and prioritize responsibilities
• Able to work effectively with other departments as a team player
• Knowledge of Microsoft Office applications, including Word and Excel
• Candidates must be flexible with their schedule; opportunities to work certain weekends and extended hours will be available

Education Requirements

• Bachelor's degree from an accredited college or university preferred, or equivalent experience

Required Experience

• 1 3 years of relevant experience; past corporate travel coordination or booking experience preferred

Work Environment / Physical Requirements

• Overtime availability expected per assignment requirements
• Must be flexible with schedule, including availability for certain weekends and extended hours

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This organization is the world's leading provider of diagnostic information services, operating at national scale across the United States with laboratory operations that extend internationally. Every year, it serves one in three adult Americans and supports half of the physicians and hospitals across the country, employing nearly 50,000 professionals who deliver the diagnostic insights that drive clinical decisions, guide treatments, and ultimately save lives. Its workforce includes laboratory scientists, logistics professionals, technologists, and business talent all contributing to healthcare outcomes that matter. Internally, the organization has built a culture centered on enriching the employee experience, expanding opportunity, and elevating belonging, supported by structured development pathways and cross-functional career exposure.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-11629

#gttjobs