BE PART OF A MANUFACTURER LIKE NO OTHER.
When you work with the world's most innovative companies, you know you're making a difference. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next fabrication breakthroughs. And the visionaries whose new technologies could transform the way people live and work.
They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.
Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.
We offer a competitive benefits package which includes medical, dental, vision, 401k with company match, life/disability and many others!
Job Title: Travel and Expense Manager
Department: Administration
FLSA Status: Non-Exempt
Summary
The Travel and Expense Manager oversees and coordinates all employee travel programs in accordance with the company travel policy. Additionally, the Travel and Expense Manager will also be responsible for the corporate fleet vehicle program, manage and enforce company expense reporting, and assist with the company credit card program.
Essential Functions
The duties listed below are the specific duties and tasks that someone in this position must accomplish.
• Oversee and coordinate domestic and international travel arrangements for BLM GROUP, while maintaining any required documentation for ease of retrieval.
• Assist the various BLM GROUP locations with travel as needed.
• Prepare required entry documents for employees traveling internationally (e.g. invitation letters, visas, etc.).
• Arrange routine and complex travel, coordinating plans for any air, car, and hotel accommodation needed, and ensure arrangements are communicated to both the employee and manager.
• Manage and enforce the corporate travel and expense policies, working with the employee and/or manager as needed.
• Provide current and new employee training on all travel and expense policies and procedures and serve as the main point of contact for all travel and expense-related inquiries.
• Serve as a mentor and provide guidance to the Expense Auditor and Travel Coordinator as needed to ensure the continued growth for the BLM GROUP travel team.
• Request reimbursement from any unauthorized items on company credit cards.
• Be available to receive calls from employees having changed travel plans.
• Continually seek strategic initiatives to explore cutting edge travel technologies and/or websites.
• Be highly proficient in monitoring current market conditions and adjusting partnerships based on company needs & preferences.
• Review travel related policies and processes to identify and recommend best practices.
• Schedule the company vehicle usage, develop and maintain systems for tracking maintenance of vehicles, distribute keys and necessary paperwork for employee use while driving, ensure insurance is up to date and all vehicles that go out have necessary safety items and paperwork, and monitor vehicles upon their return for damage, cleanliness, gas usage, mileage, etc.
• Contact customers and guests before their visits to BLM to communicate preferred amenities to help them acclimate to the area.
• Be responsible for completing invoices, matching and reconciling cost of issued services to final billing.
• Be flexible and available to work the required overtime necessary to complete work necessary for operational concerns.
• Other duties as assigned by management.
Qualifications
• At least five (5) years of experience managing domestic and international travel activities, preferably in a leadership or management role.
• Ability to lead vendor negotiations and communicate effectively.
• Previous experience with SAP Concur required.
• Ability to maintain confidentiality regarding employee situations.
• In depth knowledge of North America and Italy geography and/or ability to understand distances between points of travel.
Knowledge, Skills, and other Abilities
• Highly proficient in MS Office, including Wor