Transportation Coordinator

ORANGE TOWNSHIP PUBLIC SCHOOL DISTRICT 451 Lincoln Avenue, Orange, NJ 07050

JOB DESCRIPTION TRANSPORTATION COORDINATOR NATURE AND SCOPE OF JOB: To assist the Executive Director of Special Education and Behavioral Intervention and School Business Administrator in providing a safe and efficient transportation operation to cover all bus routes and activities offered by the school district.

QUALIFICATIONS:

1. Earned a high school diploma or equivalent.
2. Minimum of three years of successful experience in a related secretarial or office position or be a graduate of a recognized program of secretarial studies.
3. Demonstrates excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
4. Proficient in the use of Microsoft Office or equivalent computer programs.
5. Demonstrates the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
6. Hold and maintain a valid driver's license with no serious violations (if applicable to assignment).
7. Demonstrate appropriate telephone etiquette with proper voice inflection.
8. Demonstrate the ability to maintain confidentiality.
9. Excellent integrity and demonstrate good moral character and initiative.
10. Exhibits a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.
11. Experience working in a transportation department.
12. Provides evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six-month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
13. Provides evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
14. Passes the State-required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
15. Meets such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

VERIFICATION OF COMPETENCY:

1. District application and resume.
2. Required documentation as outlined in the qualifications above.
3. A minimum of three letters of reference from former employers, teachers, professors, or other professional sources.
4. Employment interview.
5. Passing computer tests to verify software competencies.

JOB FUNCTIONS AND RESPONSIBILITIES:

1. Maintains confidentiality and reports out to appropriate personnel as identified by supervisor(s).
2. Performs confidential secretarial and clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules and regulations of the schools and school system and the frequent exercise of independent judgment.
3. Greets visitors and answers telephone calls pleasantly and efficiently, communicating effectively in routine, sensitive, and confidential matters.
4. Maintains efficient and well-organized electronic and paper data collection and filing systems, including confidential files.
5. Assists the administrator in preparing reports and documents by gathering and organizing data, performing research, creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and transmitting or distributing final products.

REPORTS TO:

Executive Director of Special Education and Behavioral Intervention & SCHOOL BUSINESS ADMINISTRATOR

SUPERVISES: N/A

SALARY: COMMENSURATE W / EDUCATION & EXPERIENCE

UNION AFFILIATION: NON-AFFILIATED

EMPLOYMENT TERMS: 12 -MONTH

6. Maintains financial records for the accounts and budgets assigned to this respective area or as assigned.
7. Prepares transportation budget.
8. Creates and maintains a clean, attractive, orderly, safe, and efficient office environment.
9. Communicates to the administrator any unusual situations.
10. Assists the administrator in handling interruptions and emergencies.
11. Conforms to all state laws and regulations regarding school transportation.
12. Maintains safety standards in conformance with state and insurance regulations and develops a program of preventive safety.
13. Recruits, trains, and supervises all transportation personnel, and makes recommendations on their employment, transfer, promotion, and release.
14. Advises Superintendent on road hazards for decision on school closing during inclement weather.
15. Cooperate with school Principals and District Administrators others responsible for planning special school trips.
16. Develops and administers a transportation program to meet all the requirements of the daily instructional program and extracurricular activities.
17. Develops and administers a contractual transportation program to meet all the requirements of the daily instructional program and extracurricular activities.
18. Prepares bus routes for all public and nonpublic schools in the district.
19. Prepares and updates bus schedules for all public and nonpublic schools in the district.
20. Attends appropriate committee and staff meetings.
21. Authorizes purchases in accordance with budgetary limitations and district rules.
22. Approves and forwards transportation service invoices to accounting department.
23. Maintains all districts owned equipment and develops plans for preventive maintenance.
24. Prepares transportation payroll on monthly basis.
25. Submits all reports required by state authorities.
26. Completes and dispatches insurance reports.
27. Takes an active role in solving discipline problems occurring on school buses.
28. Acts as liaison with parents for complaints and special requests.
29. Develops recommendations for future equipment and personnel needs based on a survey of resident students, distances, and grade levels.
30. Completes mandated training programs as required by law.
31. Completes and adheres to district mandates as directed by the District Superintendent or designee, i.e., non-negotiables, bulletins, emails, goals and objectives, etc.
32. Performs any duties and responsibilities that are within the scope of employment, as assigned by the supervisor and not otherwise prohibited by law or regulation.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all-inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:

1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak, hear and demonstrate evidence of understanding.
4. Use close vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.

ENVIRONMENTAL DEMANDS: The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all-inclusive.

1. Exposure to a variety of childhood and adult diseases and illnesses.
2. Occasional exposure to a variety of weather conditions.
3. Exposure to heated/air conditioned and ventilated facilities.
4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
5. Function in a workplace that is usually moderately quiet but that can be noisy at times.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy and/or State Law.

THE ORANGE BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Board Approved:

BOARD OF EDUCATION APPROVAL DATE: EMPLOYEE EXPECTATION:

The following job description was reviewed with the employee on ____ _.

Administrator ______ _.

I have read this job description (or had it read to me) and I fully understand all my job duties and responsibilities. Employee Signature: ____ Date: _____ C: Personnel File 1