TRANSPORTATION ADMINISTRATIVE SERVICES COORDINATOR - OPEN IN-HOUSE THROUGH MONDAY, NOVEMBER 9TH, 2026

Marimn Health

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TRANSPORTATION ADMINISTRATIVE SERVICES COORDINATOR - OPEN IN-HOUSE THROUGH MONDAY NOVEMBER 9TH 2026

Job Code 2026-MH-044

Location CLINIC

Preferred Experience Some Experience Required

Minimum Experience Some Experience Required

Job Category Come work for Marimn Health - voted one of the Best Places to Work in the Inland Northwest every year since 2018 and Modern Healthcares Family Friendliest Employer in 2020. Fantastic benefits, flexible schedules, paid holidays, and ability to choose vacation times. Your employer paid benefits include: Medical, Dental, Prescription and Vision for employee and all legal dependents. 401k plan with 10% employer match after 1 year of employment. Employer paid life insurance. Short and long term disability. Generous PTO with the ability to earn additional personal days. Please note that this position is in Plummer ID. Carpool opportunities are available.

QUALIFICATIONS Some experience required. Experience in office administration, medical scheduling, dispatching, or transportation coordination. Knowledge of billing procedures and financial recordkeeping. Proficiency with Microsoft Office and transportation scheduling software. Strong organizational, communication, and multitasking skills. Ability to prioritize competing responsibilities in a fast-paced environment. Experience working with healthcare, Tribal programs, or social service organizations is preferred. Must possess the ability to work with multiple priorities in a fast-paced and changing environment. Good work history indicating positive work attendance, ability to work well with the public and in a team-oriented environment providing excellent customer service both on the phone and in person. Job requires sitting for prolonged periods of time. Must have current American Red Cross First-Aid card and Basic Life Support CPR certification or obtain upon employment. Must possess valid drivers license and conviction-free record for the past five years.

ADA ESSENTIAL FUNCTIONS Hearing within normal limits with or without use of corrective hearing devices. Vision adequate to read 12-point type with or without use of corrective lenses. Must be able to verbally interact with staff, clients and public. Manual dexterity of hands/fingers for writing/computer input. Able to lift up to 40 lbs. Sitting 25-75% of the day. Standing/Walking 25% of the day. Pushing up to 30 lbs. Pulling up to 20 lbs.

RESPONSIBILITIES Serves as the primary administrative support for the Transportation Department. Answers telephone calls, emails and inquiries in a professional and courteous manner. Maintains departmental files, records and confidential information. Maintains accurate GSA vehicle records and documentation in accordance with agency policies and reporting requirements. Serves as the departments primary administrator for Verizon Connect fleet management. Monitors GPS tracking, vehicle locations, driver activity, mileage, idle time and utilization through Verizon Connect. Generates and distributes fleet performance, mileage and utilization reports. Reviews GPS data to support route optimization, operational efficiency and compliance with department policies. Maintains Verizon Connect user accounts, vehicle assignments and system updates. Assist with troubleshooting Verizon Connect equipment and coordinates repairs or replacements with vendors as needed. Tracks staff certifications, licenses, training requirements and credentialing deadlines. Assist with policy updates, forms and departmental procedures. Coordinates office supplies, vehicles, supplies, equipment and vendor communications. Assists in conducting and coordinating staff education seminars, staff workshops and community outreach events as directed by Transportation Manager.

Dispatch Coordination Receives schedules and dispatches transportation requests. Coordinates patient appointments and transportation schedules to maximize efficiency. Monitors daily transportation activities and adjusts schedules to accommodate changes. Maintains communication with drivers, clinics, patients and healthcare providers regarding schedule updates and delays. Maintains communication logs and ensures appropriate follow-up on transportation requests.

Fleet Administration Maintains vehicle registration, insurance, licensing and maintenance records. Schedules preventive maintenance and repair appointments. Document services. Tracks transportation expenditures and prepares reports for manager. Assists with monitoring vehicle availability and assignments.

Recordkeeping and Compliance Maintains timely and accurate records in accordance with program polices and procedures. Ensure all transportation activities are properly documented. Assists with quality assurance and reporting requirements.

Billing and Financial Responsibilities Tracks transportation expenditures and prepares reports for Transportation Manager. Coordinates payment processing with finance staff and outside agencies. Processes transportation billing, reimbursements and invoices accurately and timely as applicable. Assists with grant reporting and program documentation as applicable.

Other Duties Attends job related training and staff meetings as assigned. Other duties as assigned.

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