Transportation Administrative Assistant

Job Description:

Now hiring for a Transportation Administrative Assistant

Location: Groveport, OH

$21.50 per hour

Shift: Monday - Friday | 10:30 AM - 7:00 PM

Office Ninja Wanted - Sharp, Swift, and Super Organized

You're the one who keeps everything on track, from schedules to supplies to smiling faces. In this Transportation Administrative Assistant role, your multitasking magic and positive energy make you the heartbeat of the office. You'll handle the details that keep everyone moving and make it all look effortless.

You will play a key role in supporting daily transportation and logistics operations. You'll work closely with drivers, customers, and the operations team to ensure shipments move efficiently and all transportation records remain accurate and compliant. Your day will include managing transportation documentation, auditing driver logs and trip reports, tracking pallets, maintaining DOT files, supporting billing and payroll processes, and assisting with fuel reconciliation. Success in this role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced transportation environment.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• Minimum 1 year of customer service experience
• Minimum 1 year of logistics or transportation industry experience required
• Experience with Microsoft Office and transportation management systems preferred

Job Duties

• Support daily transportation office operations and administrative functions
• Assist with accounts payable/receivable, collections, billing, payroll support, and fuel reconciliation
• Maintain databases, transportation reports, files, and office records
• Audit driver logs, trip reports, and DOT compliance documentation
• Track pallets and maintain route books
• Communicate with drivers regarding equipment requests and daily operational needs
• Assist with vacation coverage planning and overflow freight coordination
• Provide customer service support and resolve transportation-related issues
• Manage office supplies and support general clerical functions

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Transportation Administrative Assistant.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I was able to start my assignment quickly because of their fast responses and flexibility." - Amanda, Staffmark Associate

Bring your skills, energy, and sense of order - we'll bring the opportunity. Apply Now.

What You Will Do

As a Transportation Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Transportation Administrative Assistant role supports the organization, coordination, and communication needed to keep a professional office moving. This position requires the ability to work with accuracy, maintain confidentiality, and communicate clearly with coworkers and contacts.

Successful Transportation Administrative Assistant candidates are dependable, detail-oriented, and comfortable using office systems to complete administrative tasks. The role may require balancing routine assignments with unexpected requests while maintaining a calm and professional approach.

By helping manage information, schedules, and office activity, the Transportation Administrative Assistant contributes to a more organized, responsive, and productive work environment.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.