Transit Procurement Specialist 1 or 2*

Transit Procurement Specialist 1 or 2*

Salary

$73,004.10 - $93,965.04 Annually

Location

Metro Transit, Madison, WI

Job Type

PERMANENT FULL TIME

Job Number

2026-00262

Department

Metro Transit

Opening Date

09/08/2026

Closing Date

9/21/2026 11:59 PM Central

Comp. Group/Range

44/6 or 44/8

• Description
• Benefits
• Questions

General Description

Join the Metro Transit team!

This is responsible, professional entry-level procurement/purchasing and accounting work supporting Metro Transits purchasing, grants, and capital projects. Work includes preparing solicitation and contract documents, processing purchase requests, maintaining procurement and contract records, and supporting grant and capital project accounting and reporting. Work is performed under the direction of the Transit Finance Manager.

This series is structured to provide advancement from Transit Procurement Specialist 1 to Transit Procurement Specialist 2 and then to Transit Procurement Specialist 3 as a function of the employees career development and generally occurs after two years gaining experience, mastery and greater independence at each level.

Transit Procurement Specialist 1 starting salary is $73,004.10; Transit Procurement Specialist 2 starting salary is $79,185.60. Classification level will be determined at the time of hire and will be based on the candidates overall qualifications.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.

Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.

• NOTE: There are short answer questions as part of this application. Answers are required and may be used to determine which candidates move forward in the process following a screening of minimum qualifications. Click on the Supplemental Questions tab to view.

Examples of Duties and Responsibilities

• Participate in or lead purchasing activities: prepare solicitation documents and coordinate related procurement processes such as posting, responding to questions, tracking submissions, scheduling evaluation meetings, compiling and summarizing proposal information
• Research vendors and available goods and services, gather pricing, availability, and product information to support purchasing decisions
• Prepare contract documents, route for review and signature, and track dates
• Create and maintain purchase orders, review purchase requests for accuracy, budget availability, and required documentation
• Maintain complete purchasing and contract files that meet City, State, and Federal Transit Administration record retention and audit requirements
• Apply City, State, and Federal purchasing requirements to route purchasing action
• Assist in all grant related activities and serve as back up to the grants accountant

Perform related work as assigned

Minimum Qualifications

Transit Procurement Specialist 1

• Two (2) years of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs
• OR-
• Degree in Procurement, Acquisitions, Supply Chain, Logistics, Purchasing or closely related field; AND
• One (1) year of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs

Transit Procurement Specialist 2

• Four (4) years of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs
• OR-
• Degree in Procurement, Acquisitions, Supply Chain, Logistics, Purchasing or closely related field; AND
• Two (2) years of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs

Public/government or highly regulated procurement/purchasing experience preferred.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to effectively work with multicultural communities.

Special Requirements

Ability to meet the transportation needs of the position.

Physical requirements:

This work is primarily done sitting/standing at a desk, using a computer and other standard office equipment.

• The classification title of this position is Transit Accountant 1 or 2.

The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.

Compensation

The City of Madison strives to pay competitive wages. View the current salary schedules for pay for all classifications. Employees receive increases based on tenure with the City.

Benefits

The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our website for more information.

Leave

Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.

After 1 year 5 work days of vacation

After 2 years 10 days

After 7 years 15 days

After 12 years 20 days

After 19 years 25 days

After 27 years 27 days

Employees earn 5 personal days in addition to vacation.

Employees receive eight official paid holidays (New Years Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 1 paid leave day (the Friday after Thanksgiving).

Employees also earn 13 sick days annually that may accrue to a total of 150 days.

Retirement

The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.

Insurance

The City of Madison offers a variety of optional insurance programs including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Life Insurance
• Income Continuation Insurance (for short and long-term disability)
• Long Term Care Insurance

Other Benefits

The City offers numerous other benefits and programs for employees, including:

• 457(b) deferred compensation plans
• Employee Assistance Program
• Bus Pass on Madison Metro
• Flexible Work Schedules
• Employer-paid Training

01

Below you will be asked to respond to questions, including some in a text box. You may prepare your answers in another document and then cut and paste your response into each text box. Otherwise, you can work on your response within the application and save your work to come back later, as needed. Please be sure to provide a complete response to each question.

• I understand that my response is required as part of the application and may be used to determine who will move forward in the process.

02

Please list which procurement and/or financial software programs you have used.

03

In the above software, list the program you used and the task you used it for.

04

Do you have any experience with grants administration, including financial or procurement work performed under grant or other federally or externally funded programs?

• Yes
• No

05

If you answered yes to question 4, please describe what tasks you performed related to grants. [This is required if you answered yes to question 4.]

06

Do you have procurement experience with a governmental, non-profit or other highly regulated organization?

• Yes
• No

07

If you answered yes to question 6, please list the employer and what procurement tasks you did for them. [This is required if you answered yes to question 6.]

08

Please check the procurement and contract tasks you have experience and/or education with. Check all that apply.

• prepare solicitation documents: requests for proposal, bid, qualifications, or quotes
• coordinate solicitation process: respond to vendor questions, track submissions, compile and summarize responses
• research product availability and pricing, and obtaining and comparing quotes
• create contracts based on templates, gather supporting materials, get approvals, and track expirations
• create and maintain purchase orders
• maintain procurement files and contract files
• processing contract amendments or change orders
• matching invoices to purchase orders or receiving documents before payment
• documenting sole source justification or price reasonableness determination
• ensure that procurement processes meet city, state, and federal regulations

09

Please describe your purchasing experience by detailing a specific purchasing project you worked on. Include the employer name, your job title, your role and responsibilities, and the types of documents you prepared or processed. Please be as complete as possible in the space provided.

Required Question

Employer Madison, City of (WI)

Address 215 Martin Luther King Jr., Blvd.

MMB Rm 261

MADISON, Wisconsin, 53703

Phone (608) 266-4615

Website http://www.cityofmadison.com/jobs