CITY OF QuincyJOB DESCRIPTIONTITLE: Transportation ManagerDate: June 2025Department: TransportationREPORTS TO: Director of TransportationFLSA: ExemptPOSITION SUMMARY: Under direct supervision of the Director of Transportation, this position will be responsible for supporting the Director of Transportation in maintaining efficient operations of Quincy Transit Lines, which includes assisting with Fixed Route, Demand Response, and the contractual obligations for Quincy Transit Lines JOB DUTIES AND RESPONSIBILITIESWill assume full management responsibilities in the absence of the Director of Transportation. Produce monthly, quarterly, and year-end reports and/or audits for IDOT and community partners. Will provide direct supervision to scheduling staff and assist with supervision of operations staff.Primary contact for outside agencies in dealing with scheduling client trips.Responsible for the maintenance and operational control of the automated scheduling program.Has primary responsibility for daily payroll records.In conjunction with the Director of Transportation, develop effective grant proposals and grant reports based on the agency's needs.In conjunction with the Director of Transportation, develops necessary documentation, such as Request for Proposals and bid notifications, for transit grants. In conjunction with the Director of Transportation, monitors program/equipment needs through a capital needs assessment. Responsible for maintaining inventory of vehicles and other transit assets, as well as other grant reporting requirements of vehicles. Responsible for purchasing supplies for both office and operationsResponsible for daily invoice entry.Complete and comply with all required training and certificationsOther duties as assigned by the Director of Transportation.Qualifications:Training and Experience:Associate's degree in public administration, business, transportation planning or a related field or a minimum of five years' work experience in a relevant profession; transportation preferred. Experience in grant research, proposal writing, and grant management. Demonstrates the capability of implementing grant program guidelines and the ability to handle the administration of, or able to learn, the complex requirements of the transit system. Excellent working knowledge of MS Office; especially Excel. Ability to make independent decisions and recommendations. Must be able to maintain confidentiality concerning fiscal information and matters in relation to budgets, salaries, staff and other aspects of a multifaceted public agency. Must be able to follow directions and complete assigned tasks in a timely and efficient manner. Must have the ability to communicate effectively.Licenses/Certifications: Valid Illinois Driver's License, or the ability to obtain same within 90 days of hire date.Knowledge, Skills and Abilities:Working knowledge of the professional and technical standards of fleet management; of current trends and technological developments pertaining to procurement, utilization, operation, budget/cost allocation, and fuel/maintenance; principles and practices of management, budgeting, and cost control; knowledge of principles and practices of automotive repair shop management of automotive and heavy equipment; applicable U.S. Department of Transportation Motor Carrier Safety Regulations; applicable Federal and State Safety and Health Regulations; applicable fire safety codes; working knowledge of effective supervisory principles; knowledge of applicable labor agreements; fleet financing, purchasing, and lease-purchasing; of the principles and practices of public administration/organization including personnel and fiscal management. Excellent skill in public, employee, and labor relations and in maintaining effective working relationships; skill in business practices applicable to fleet management (i.e., system analysis, computer utilization, and financial record keeping); directing the operation of the vehicle management information system; establishing and standardizing vehicle replacement policies and developing preventative maintenance programs; developing, planning, organizing, and managing a complex centralized fleet management program; conducting cost-effective procurement, resource utilization, budget, and project cost analysis; preparing clear and comprehensive oral and written reports; establishing and maintaining cooperative work relationships with those contacted through the course of work; operation of a personal computer using Microsoft Outlook, Word, Excel, and PowerPoint; accounting software.Ability to maintain confidentiality of the materials and situations encountered on the job; establish an information system(s) for internal auditing and billing; learn and apply the established local, state and federal regulations and methods for storage and handling of liquefied petroleum gases; plan and execute large-scale, long-term projects; effectively communicate orally and in writing; read and comprehend technical information (i.e., shop manuals, manufacturers' specifications, warranties, parts catalogs, service orders) to estimate repair or modification costs, reconcile charges and perform diagnostics and modifications; juggle multiple priorities.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, and talk or hear. The employee is occasionally required to stand, use hands and fingers to handle or feel, reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions, wet and/or humid conditions, extreme cold, and extreme heat. The noise level in the work environment is usually moderate.RESIDENCY REQUIREMENT: Employee shall reside within the boundaries of Adams County, Illinois within six months of the effective date of employment with the City of QuincyThe City of Quincy is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.