Transaction Coordinator

Summary

Transaction Coordinator

Join our growing real estate team as a Transaction Coordinator and help ensure every listing and closing progresses smoothly, accurately, and on time. In this essential role, you’ll manage transaction checklists, monitor key deadlines, maintain spreadsheets, and keep all files complete, organized, and up to date.

Our listing and closing processes are well established, but we’re looking for someone who can take full ownership of this critical function. The ideal candidate is proactive, exceptionally organized, detail-oriented, and committed to delivering thorough and reliable work. Previous real estate experience is preferred.

We offer unlimited opportunities for career advancement, along with:

• Revenue sharing
• Health insurance
• Growth incentives
• Vesting opportunities
• Investment opportunities

This is an onsite position based in our Virginia Beach office.

Responsibilities

• Manage the listing launch and contract to close process for all transactions
• Enter listing data, descriptions and pictures into MLS
• Coordinate photography, staging and other listing launch functions
• Act as the liaison between real estate agents, clients, attorneys, escrow companies and mortgage brokers
• Read all aspects of contracts in order to execute obligations and to maintain all trailing paperwork: inspection reports, receipts, bills, etc. 
• Execute all administrative tasks involved in closing a sale
• Create timelines and follow-up processes to ensure all transaction deadlines are met
• Maintain accurate and compliant transaction files

• Provide weekly check-ins with real estate agents to ensure timely closings
• Commit to weekly 1:1 coaching session, weekly trainings and Partner Call
• Track activities and tasks in PLACE Technology

Qualifications

You are a detail oriented professional with a strong sense of urgency but not at the expense of quality. You are a good listener, extremely organized, solutions based and results driven. You are passionate about being both efficient and effective in process management and customer service. 

• Service oriented leadership
• Excellent at building rapport
• Strong written and verbal communication skills
• Phenomenal organizational skills
• Learning based
• High school graduate 
• Real estate license preferred

About-our-team

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.