Transaction Coordinator

Position Title: Transaction Coordinator 

Location: Houston, TX 

Assignment Type: Direct Hire

Compensation: $65,000-75,000 

Work Schedule: Monday–Friday, 8-5 pm

Benefits: This position is eligible for medical, dental, vision, and 401(k). 

Transaction Management & Closing Support

• Oversee commercial real estate transactions from contract execution through final close
• Monitor key deadlines, contingencies, and critical milestones to ensure timely progress
• Track completion of all due diligence requirements and closing conditions
• Compile, review, and distribute transaction progress updates to internal stakeholders
• Ensure all required transaction documentation is accurate, complete, and delivered on schedule

Title, Escrow & Closing Coordination

• Initiate and manage title orders, updates, and policy issuance
• Review title reports and exception schedules, coordinating resolution of objections as needed
• Arrange and track delivery of surveys, zoning materials, and recorded documents
• Coordinate execution, collection, and return of closing documents and escrow instructions
• Confirm receipt and handling of earnest money deposits
• Support preparation and review of settlement statements and closing disclosures
• Verify entity documentation, authority confirmations, and execution requirements
• Confirm all closing deliverables are received prior to funding and recording

Communication & Coordination

• Act as the primary point of contact among transaction parties throughout the closing process
• Schedule signings, closing calls, and coordination meetings
• Proactively communicate transaction status, risks, and outstanding items
• Identify and escalate issues that could impact transaction timelines

Due Diligence & Document Control

• Coordinate due diligence materials, including but not limited to:
  • Title and survey documentation
  • Property condition and inspection reports
  • Financial records and lease information
  • Insurance and entity‑related documents
• Maintain organized digital transaction files and detailed document logs
• Ensure adherence to regulatory, lender, and internal documentation standards
• Track outstanding items needed for closing readiness

Administrative & Operational Support

• Maintain transaction checklists and workflow tracking tools (project management platforms or similar systems)
• Coordinate commission documentation and closing packages
• Assist with preparation and management of listing and contract documentation
• Support reporting related to transaction pipeline and closing activity

Qualifications

• Minimum of 2 years’ experience in commercial real estate, transaction coordination, title, escrow, or closing operations
• Working knowledge of commercial real estate contracts and closing processes
• Strong understanding of title, escrow, and closing workflows
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple transactions simultaneously in a fast‑paced environment
• Excellent communication and problem‑solving skills
• Proficiency in Microsoft Word, Excel, and Outlook

Preferred Experience

• Direct experience working with title, escrow, or closing teams
• Exposure to various commercial real estate transaction types, including:
  • Investment sales
  • Leasing transactions
  • Development and land deals
• Active real estate license preferred, but not required

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.