Training Coordinator

GENERAL FUNCTION:

Provides direct oversight of all areas related to training for the location assigned. Coordinates the efforts of training facilitators both within and outside the agency to ensure timeliness and follow through on the administration of training. Acts as the 2nd in command to the Human Resources Manager and acts accordingly with respect to policy interpretation, progressive discipline, recruiting, interviewing, employee relations and employee communications.

ESSENTIAL FUNCTIONS:

To ensure that all management, staff, volunteers, and contract employees are in compliance with the DIDD, ECF, and DCS required training upon being hired and annually thereafter. Conduct training courses, document, and file in a timely and organized manner.

• Participates in needs analysis studies to determine training needs within the organization.
• Confers with management to gain knowledge of specific work situations requiring employees to better understand changes in policies, procedures, regulations, and technologies.
• Conduct DIDD, ECF, and DCS required new hire orientation in conjunction with HR Manager, and training of new hires to ensure compliance with SSMS Policies and DIDD, ECF, and DCS Regulations.
• Conduct training for FA/CPR, CPI, TSN, Protection from Harm, Transportation, Seizure Training, and Training Specific to the Needs of the Individual, and others as assigned.
• Administer Relias, including enrolling new hires into the system and conducting training sessions to ensure that all new hires understand how access Relias and understand the testing procedures.
• Conduct annual recertification training of tenured staff as required by DIDD, ECF, DCS, and SSMS.
• Maintain current Train-the-Trainer certifications for all DIDD required training, if applicable.
• Maintain current CPR/First Aid Instructor Certification and PCM or CPI Instructor Certification if necessary.
• Coordinate with others who train, Nursing, Documentation Trainers, and DIDD Instructors when on site or off site to ensure compliance.
• Create monthly Training Calendars and distribute to Regional Director, Program Managers, and Home Managers after the calendar has been approved by the HR Manager.
• Develop and email Training Notifications to ensure that all employees are made aware scheduled training.
• Compose and distribute a monthly Training Expiration Report to be distributed to Regional Director, Human Resources Manager, Program Managers, and Home Managers.
• Notify management of training violations/failures and ensure compliance with progressive discipline policy where appropriate.
• Reports and evaluates progress of employees under guidance during training periods.
• Tests trainees to measure progress and to evaluate the effectiveness of training.
• Create and maintain a Training Database in Excel and conducts monthly audits of training compliance using Excel and Relias; reports the result of the audits to Human Resources Manager.
• Maintain a training file for each employee with clear evidence of all training, certifications, mock fire drills, etc.
• Creates training outlines and determines instructional methods such as individual training, group instruction, lectures, demonstrations, conferences, meetings, and workshops as necessary.
• Selects or develops teaching aids such as training handbooks, demonstration models, multimedia visual aids, computer tutorials, and reference works.
• Develops and maintains a network of contacts with respect to training.
• Act as a business partner with Management Team to accommodate their training needs.
• Assist Human Resources with other job duties as assigned in the following areas:
• Review Applications and identify qualified candidates for interviews
• Screens and interviews, extends offer to applicants
• Participation in Job Fairs
• Assist with pre-employment reference checks and background checks
• Assist with drug test administration
• Assist with filing of confidential personnel information
• Other Duties as assigned by the Human Resources Manager.

OTHER FUNCTIONS:

• Exhibits behaviors and best practices that are consistent with the vision and values of SSMS.
• Practices safe work habits to eliminate and control potential safety and health hazards and to maintain a safe work environment. Attends all safety training as scheduled.
• Work as part of the team to ensure that SSMS Quality Management principles (Plan, Measure, Assess. Improve) are practiced and achieved.
• Operates SSMS and personal transportation in a safe and healthy manner.
• Performs other job related duties as may be assigned by designated and/or authorized staff.

This job description does not list al the duties of your job. You will be evaluated in part based upon your performance of the tasks listed in the job description. SSMS reserves the right to revise this job description at any time. The job description is not a contract for employment and either you or SSMS may terminate employment at any time, for any reason.