TMS Support and Permit Coordinator

TMS Support & Permit Coordinator

Reports to: Operations Manager - Plan Review

Purpose of Position/ Function:

Working under the direction of the Operations Manager - Plan Review Texas, the TMS Support & Permit Coordinator is responsible for maintaining project data integrity within TMS, supporting permit technicians, coordinating plan review follow-up activities, providing client support, and assisting with departmental operations and administrative functions.

Responsibilities and Duties:

• Review and update open permits in the TMS system.
• Assist cities on the status of projects and with permit issuance.
• Assist with weekly WIP reports and project tracking activities.
• Track outstanding commercial and residential plan review comments and follow up with clients and staff.
• Assist permit technicians with project intake and project entry into TMS.
• Verify project information for completeness, accuracy, and compliance with city requirements.
• Provide overflow support during high-volume periods.
• Assist clients and Operations Manager with implementation meetings.
• Provide backup support for Office Coordinators and administrative staff.
• Prepare reports, correspondence, and maintain project records.
• Maintain proficiency with Microsoft Office and internal software systems.
• Must possess strong organizational and customer service skills.

Job Qualifications and Education:

MINIMUM ACCEPTABLE EDUCATION AND EXPERIENCE:

Any combination of education or experience normally equivalent to:

Education: High school diploma or GED required. Associate degree preferred.

Experience: Minimum 2 years of administrative, permit processing, project coordination, customer service, or related experience.

Software: Proficiency with Microsoft Word, Excel, Outlook, Teams, and database/software systems.

PERFORMANCE APTITUDES

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

"At Bureau Veritas, we are dedicated to ensuring our employees receive fair and competitive pay, accompanied by comprehensive health and wellness benefits.

Here''s a breakdown of what we provide:

Our Health and Welfare Benefits are designed to meet your needs, with eligibility starting on your first day of employment:

Medical, Dental, and Vision coverage

Company-matched Retirement plan

Generous Paid Time Off and Company Holidays

Life Insurance and AD&D coverage

Short-Term Disability (STD) and Long-Term Disability (LTD)

Optional life and pet insurance

EAP and Total Wellbeing Lifestyle Programs

Tuition Assistance and/or Professional Development

Employee Discounts

This information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws.

Join us at Bureau Veritas, where your well-being and professional growth are our top priorities."