Triad Financial Services is a leading provider of financial services and solutions, serving clients worldwide. We are seeking a highly motivated and skilled Title Specialist to join our growing team.
Essential Functions:
The Title Specialist is responsible for ensuring all mortgage collateral documentation for funded loans are filed accurately and timely with the appropriate state and/or county titling agencies. Serves as Subject Matter Expert (SME) and resource to lines of business for all matters regarding mortgage collateral recording.
- Preparation of collateral documents (including but not limited to assignments, subordination agreements, mortgage satisfactions, partial releases, rescissions, and affidavits) in accordance with state/county formatting guidelines.
- Troubleshoot rejected documents and re-submit to the county and/or state.
- Ensure mortgage documents are matched with pending official checks and shipped within state compliance timeframes.
- Submit mortgage documents for recording via electronic recording systems.
- Receipt and validation of recorded mortgage security instruments, ensuring documents are appropriately sent for imaging and storage
- Appropriately update work statuses and locations in document management system to ensure accurate tracking and reporting.
- Maintain a working knowledge of applicable regulatory requirements and best practices, and be able to communicate this knowledge to requestors and internal groups.
- Maintain and update all applicable county and state recording fees and/or processes, quarterly.
- Perform detailed quality control checks on unrecorded documents prior to recording, ensuring documents are in recordable format in accordance with state/county formatting guidelines.
- Review all outgoing documents for accuracy. Reject any invalid collateral documents to appropriate processor/LOB for correction.
- Identify trends in collateral form issues and/or processes and provide solutions or best practices.
- Answer phone calls and reply to e-mails from our recording service clients.
- Maintain departmental overnight courier accounts and supplies.
- Escalates non-conformance to management as necessary.
- All other duties as assigned.
Minimum Qualifications:
Required:
- 2 plus years of mortgage experience preferred
- 2 plus years working knowledge of Encompass preferred
- Maintain relationships and provide superior customer service.
- Must be able to Multi-task
- Must have strong work ethic
- Strong problem-solving skills
- Accuracy and attention to detail
- Strong verbal and written communication skills
- Ability to work independently as well as in a team setting
- Working knowledge of legal mortgage documents and industry regulations