Highlights
This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines. The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system.
Numbers & Facts
| Location | Phoenix, AZ |
| Industry | Business Services - Other |
| Company Size | 10,000 employees or more |
| Year Founded | 1909 |
| Website | http://www.abm.com/ |
Description
Overview
Position Summary
The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system. This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management
Responsibilities
- Input employee work hours, overtime, paid time off (PTO), and other pay codes into the ABM ePay timekeeping system.
- Review employee time records for accuracy, completeness, and compliance with company policies.
- Investigate and resolve missing punches, incorrect hours, and timekeeping discrepancies.
- Communicate with supervisors, managers, and employees to obtain missing or corrected time information.
- Ensure all timecards are completed and approved prior to payroll processing deadlines.
- Maintain accurate employee timekeeping records and supporting documentation.
- Process time adjustments and corrections as needed.
- Monitor attendance and identify unusual trends or inconsistencies.
- Assist with onboarding employees into the timekeeping system as required.
- Maintain confidentiality of employee payroll and personnel information.
- Support payroll staff during payroll processing cycles.
- Generate and review timekeeping reports for management.
- Ensure compliance with federal, state, local labor laws, and company policies.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- 1–3 years of experience in payroll, timekeeping, data entry, or administrative support.
- Experience using electronic timekeeping systems (ABM ePay experience preferred).
- Strong data entry skills with excellent attention to detail.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Ability to work in a fast-paced environment while meeting strict payroll deadlines.
Preferred Skills
- Knowledge of payroll processes and wage and hour regulations.
- Experience working with large employee populations.
- Strong analytical and problem-solving abilities.
- Customer service is a mindset with the ability to work collaboratively across departments.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 15 pounds.
Core Competencies
- Accuracy and attention to detail
- Accountability
- Time management
- Organizational skills
- Confidentiality
- Customer service
- Team collaboration
- Problem solving
- Effective communication
Success Measures
- Accurate and timely entry of employee hours into ABM ePay.
- Payroll deadlines consistently met.
- Minimal payroll corrections due to timekeeping errors.
- Prompt resolution of employee and supervisor timekeeping issues.
- Compliance with company policies and applicable labor regulations.
Position Summary
The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system. This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines.
Key Responsibilities
- Input employee work hours, overtime, paid time off (PTO), and other pay codes into the ABM ePay timekeeping system.
- Review employee time records for accuracy, completeness, and compliance with company policies.
- Investigate and resolve missing punches, incorrect hours, and timekeeping discrepancies.
- Communicate with supervisors, managers, and employees to obtain missing or corrected time information.
- Ensure all timecards are completed and approved prior to payroll processing deadlines.
- Maintain accurate employee timekeeping records and supporting documentation.
- Process time adjustments and corrections as needed.
- Monitor attendance and identify unusual trends or inconsistencies.
- Assist with onboarding employees into the timekeeping system as required.
- Maintain confidentiality of employee payroll and personnel information.
- Support payroll staff during payroll processing cycles.
- Generate and review timekeeping reports for management.
- Ensure compliance with federal, state, local labor laws, and company policies.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- 1–3 years of experience in payroll, timekeeping, data entry, or administrative support.
- Experience using electronic timekeeping systems (ABM ePay experience preferred).
- Strong data entry skills with excellent attention to detail.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Ability to work in a fast-paced environment while meeting strict payroll deadlines.
Preferred Skills
- Knowledge of payroll processes and wage and hour regulations.
- Experience working with large employee populations.
- Strong analytical and problem-solving abilities.
- Customer service is a mindset with the ability to work collaboratively across departments.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 15 pounds.
Core Competencies
- Accuracy and attention to detail
- Accountability
- Time management
- Organizational skills
- Confidentiality
- Customer service
- Team collaboration
- Problem solving
- Effective communication
Success Measures
- Accurate and timely entry of employee hours into ABM ePay.
- Payroll deadlines consistently met.
- Minimal payroll corrections due to timekeeping errors.
- Prompt resolution of employee and supervisor timekeeping issues.
- Compliance with company policies and applicable labor regulations.
About Company
ABM offers a wide variety of service-related positions, including electricians, HVAC technicians, security officers, parking attendants, and cleaning jobs. ABM cares about your success.
We provide training so that you learn new job skills and take pride in the quality service you're giving to clients. You'll look like the trained professional you are when you wear a ABM uniform.For your health and safety, we use non-toxic cleaning products and up-to-date equipment.
Our internal training program focuses on teaching you the skills and processes that have helped many of our employees starting out as a janitor, cashier, security officer or building engineer grow into various management roles throughout the company. These jobs aren't your everyday at ABM; they are careers.
Thousands of commercial, industrial, government and retail clients look to ABM for consistent quality service that meets their specialized facility service needs including commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services.
With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, our 300+ offices across the U.S. and various international locales enable us to provide custom facility solutions to sites of all sizes — from neighborhood banks and schools to the largest and most complex facilities, such as corporate office parks and major airports.
With more than 300+ offices located throughout the country, we are always accepting applications for janitorial maintenance, landscaping gardeners, security guards, parking attendants, shuttle drivers and building engineers.
ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (MINORITY/FEMALE/VETERAN/DISABILITY)