Time and Attendance Coordinator
Salary
$59,000.24 - $87,207.12 Annually
Location
100 W HOUSTON ST, SAN ANTONIO, 78205, TX
Job Type
4A Full-Time
Job Number
2026-01218
Department
Finance
Opening Date
08/05/2026
Closing Date
8/19/2026 11:59 PM Central
Grant Funded
No
FLSA Status
Exempt
- Description
- Benefits
- Questions
Job Summary
Under general direction, is responsible for collaborating with and supporting City Departments by providing consultative services and solutions regarding all aspects of time and attendance administration, including organizing, directing, and coordinating Time Entry functions between payroll and departmental users. Partners with City Departments to assist with development, evaluation and implementation of operating policies and procedural improvements to ensure effective and consistent time and attendance management. Working conditions are primarily inside an office environment. This position reports to the Time and Attendance Manager in the Finance Department and exercises functional and technical supervision.
Work Location
100 W. Houston St.
Work Hours
7:45 a.m. - 4:30 p.m.; Monday - Friday
Essential Job Functions
- Performs Time Evaluation and Time Transfer processes, evaluates errors, and ensures appropriate corrections take place.
- Evaluates and ensures departmental correction of time and attendance related errors in Time Management or Master Data.
- Responds to inquiries related to Time and Attendance via the Citys help desk.
- Ensures departmental compliance with City policies and procedures and communicates responsibilities to departmental personnel.
- Explains and provides guidance to managers, supervisors and employees regarding policies and procedures related to Time and Attendance.
- Assists in the analyses, development and implementation of changes to processes and sub-modules in SAP system as well as policies and procedures established by management.
- Assesses departmental training needs. Develops standardized and customized departmental training material. Delivers training as needed.
- Serves as liaison between the Finance Department and City Departments.
- Coordinates and assists Payroll Section with the off-cycle payment process.
- Monitors, transfers, and corrects payroll interface files from Third Party Systems.
- Validates and tests changes to the Time Management module including Leave Administration.
- Maintains employee uniformed and civilian Leave Pools.
- Performs related duties and fulfills responsibilities as required.
Job Requirements
- Bachelors degree from an accredited college or university.
- Three (3) years of progressive responsible experience within the Payroll, Time and Attendance, or related field.
Preferred Qualifications
- Experience in a managerial or supervisory role.
- Applicants for this position may be required to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
- Applicants may be required to pass a Transportation Security Administration (TSA) Security Threat Assessment clearance upon employment.
- Applicants may be required to maintain the federally mandated security clearance required to work at an airport at all times.
Applicant Information
- If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
- Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
- Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
- Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Knowledge, Skills, and Abilities
- Knowledge of payroll principles, and practices.
- Knowledge of Time and Attendance processes, programs and software.
- Knowledge of Payroll related computer programs and software.
- Skill in utilizing a personal computer and associated software programs.
- Skill in operating a calculator and /or a ten key machine.
- Ability to operate a computer keyboard and other basic office equipment.
- Ability to communicate clearly and effectively.
- Ability to research, analyze and summarize data and develop clear and concise written reports and presentations.
- Ability to deliver one on one training to small audience of participants.
- Ability to maintain confidentiality of information.
- Ability to work independently and use rational judgment in the selection of appropriate resources to use in accomplishing assigned work.
- Ability to give direction and guidance, train, and assign, monitor, and review tasks performed by other staff.
- Ability to establish and maintain effective working relationships with City staff and the general public.
- Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.
Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
http://www.sanantonio.gov/hr/employee_information/benefits/index.asp
Note:
- Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
- Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.
Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.
If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.
01
Are you a current regular full time or part time CoSA employee?
- Yes - I am a Full Time City Employee.
- Yes - I am a Part Time City Employee.
- No - I am not a Full Time or Part Time City Employee.
02
Are you a veteran or active member of the armed forces?
03
Have you successfully competed a San Antonio: Ready to Work CDL training program?
- Yes, I have successfully completed the program
- I already have a valid CDL Class A or B license
- No I have not completed the training program.
04
What best describes your highest level of education at the end of the current semester?
- Some High School (No GED)
- High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
- 30+ completed semester hours (credits) from an accredited college or university
- 60+ completed semester hours (credits) from an accredited college or university
- Associates Degree from an accredited college or university
- 90+ completed semester hours (credits) from an accredited college or university
- 120+ completed semester hours (credits) from an accredited college or university
- Bachelors Degree from an accredited college or university
- Masters Degree from an accredited college or university
- PhD, JD, or other Post Graduate Degree from an accredited college or university
- None of the above
05
How many years of experience do you have in the Payroll, Time and Attendance, or related field.?
- I do not have ay experience
- Less than one year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- 11 years
- 12 years or more
06
Select any of the following Microsoft Office applications that you have professional experience with.
- Word
- Excel
- Access
- PowerPoint
- Publisher
- Visio
- Outlook
- Teams
- None of the above
07
How many years of experience do you have working with customer accounts and/or data entry?
- I do not have any experience
- Less than one year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years or more
08
Please rate your level of expertise with SAP.
- Limited Experience
- Intermediate Experience (requires little or no assistance)
- Advanced Experience (subject matter expert - able to teach others)
- No Experience
09
What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively? If you do not have any, respond "n/a".
10
Share an effective method you have used to ensure that payments and accounts are up to date. Be sure what programs you have used. If you do not have any, respond "n/a".
11
I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.
Required Question
Employer City of San Antonio
Address Human Resources Department
San Antonio, Texas, 78205
Phone 210-207-8705
Website http://www.sanantonio.gov/HR/CareerCenter.aspx