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The Inventory & Field Activation Specialist

Paladin Consulting, Inc.

  • Jacksonville, FL
  • 4 days ago
  • $26.04–$32.57 Per Hour

Highlights

Coordinate all logistics for load-in and load-out of events ranging from reserving box trucks for transportation of event assets, building out a timeline for load-in and load-out, working with staffing specialist to hire labor support onsite, and leading the production of the overall event from setup to breakdown. Experiential Marketing Project Management Support Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success.

Numbers & Facts

LocationJacksonville, FL
Salary$26.04–$32.57 Per Hour

Description

Description:
  • The Inventory & Field Activation Specialist manages systems associated with inventory, control of assets and promotional artifacts within the Field & Experiential Marketing department. Generate reports, data flow analysis, data entry and reconciliations. Oversees onsite event activations and operates activation vehicles.
Essential Functions:
  • The essential functions listed represent the major duties of this role, additional duties may be assigned.
Logistics Support
  • Assist with the identification and maintenance of assets for events. Load, ship and track inventory going out and coming back from events.
  • Accountable for management of asset inventory platform ensuring items are properly checked out and returned upon completion as well as keeping inventory quantities updated
  • Responsible for quality inspection of information entered into Warehouse Inventory Webstores.
  • Communicate and coordinate with team based on daily/weekly needs of deliveries and pick-ups.
  • Participate in a systematic process for inventory management for the Field & Experiential Marketing team, and Client internal partners.
  • Provide direct oversight and coordination of processing and fulfilment associated with inventory and asset services
  • Work with internal departments to ensure creation and shipment of all the necessary marketing materials (signs, banners, kiosks, tradeshow literature) for the Events. Accountable for tracking and reconciling shipment and asset charge backs to correct cost center.
  • Maintain warehouse in an organized fashion
  • Inventory control in warehouses and mobile assets (cleanliness, counts, organization, etc.)
  • Maintain the integrity of all assets. Monitor conditions and notify asset owner when items are damaged, need to be cleaned or replaced.
  • Ensure company vehicles are up to date on registration & insurance and work with Risk Management on updating any policies as needed
  • Field intake requests in Adobe Workfront and route to necessary parties if needed
  • Manage and maintain vehicle and statewide asset calendar to ensure no scheduling conflicts
  • Ensure all display assets shipped out for event use is returned back to inventory. Responsible for the tracking and management of assets that come in and out of warehouses.
  • Manage inventory request, processing and fulfilment within 3-5 business days
  • Manage Inventory Webstore for 5 locations and 10+ different client assets
  • Manage inventory request email inbox
  • FTE will operate forklift when needed for shipments.
  • Field Activation & Execution Support
  • Activation vehicle assets management, operation and support.
  • Accountable for production of Field Marketing large scale and high-profile activations in their entirety
  • Support Staffing Specialist with the recruitment and on-site training of brand ambassadors
  • Support Field & Experiential Project Manager on event production from event conception to reconciliation and regional sport partnership team leads to design and execute market-specific activations.
  • Maintain all activation vehicles (inspection, oil change, working lights, fuel, cleanliness, etc.)
  • Accountable for event inventory tracking, load in and out at 100%, event production set up and smooth execution
  • Coordinate all logistics for load-in and load-out of events ranging from reserving box trucks for transportation of event assets, building out a timeline for load-in and load-out, working with staffing specialist to hire labor support onsite, and leading the production of the overall event from setup to breakdown
  • Ensure all event assets and supplies are in place and functioning properly prior to event going live
  • Perform walkthrough with Event Lead prior to start of event to ensure everything is accounted for
  • Communicate with Field Marketing Team to confirm space requirements for each event and offer recommendations for layout and assets that can be utilized
  • In support of Staffing Specialist, conduct pre & post event briefings with brand ambassadors and labor support to outline roles & responsibilities and areas of improvement
  • Troubleshoot any production issues that arise onsite
  • Assist with preparing post-event reports and sharing with necessary stakeholders
Experiential Marketing Project Management Support
  • Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success
  • Work with event lead to ensure all logistics are planned and scheduled in a timely manner
  • Manage and report all expenses to ensure to stay within event budget
  • Creative design and development of event layout, using production knowledge and best practices to ensure most efficient layout
  • Assist with project plan development and management as needed. This could include Project Managing smaller to large scale activations for the Field and Experiential Marketing teams, leading planning calls, or filling in for Project Manager when needed.
  • Hold stakeholders accountable for deadlines to ensure project stays on track
Required Work Experience
  • Years of ExperienceExperience Details
  • 4+ years related work experienceDefined as working in an analyst role in a logistics environment or managing shipping/receiving processes and inventory control.
  • Project Management, event activation management, staffing and execution support.
Required Education
  • High school diploma or GED
Additional Required Qualifications:
  • Warehouse & inventory management
  • Experience in event activation and field management
  • Experience with inventory platform development and management
  • Previous experience with event staffing support
  • Ability to use existing Excel formulas, write Excel formulas, sort data, filter data, create graphs, etc. to analyze data and communicate.
  • Demonstrated ability to create PowerPoint based presentations which utilize features such as tables, custom formatting, and animation
  • Demonstrated ability in Word to create simple documents. Includes tables and custom formatting
  • Demonstrated excellent oral and written communications skills
  • Ability to perform moderate to heavy keying
Additional Preferred Qualifications:
  • Extensive knowledge of MS Project, Excel, PowerPoint, Inventory software and the standard Office Suite application tools
  • Research skills
  • Detail oriented
  • Project Management Certification or related experience
General Physical Demands
Heavy work:
  • Exerting up to 100 pounds of force occasionally and/or up to 50 pounds of force frequently.



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