Tender and Project Procurement Specialist

Job Title: Tender and Project Procurement Specialist

Location: Raleigh, North Carolina, US Headquarters Office
Work Arrangement: Hybrid – minimum 2 days per week in the Raleigh office; remote on other days, with flexibility to be onsite as needed
Work Hours: Average 40 hours per week, with flexibility to work additional hours as needed to support business requirements
Travel: Very possible; less than 20%
Contract Opportunity: 12 Months, Possibility of extension or conversion to FTE based on performance and business needs

Position Overview

• Lead end-to-end tender and project procurement for large-scale EPC programs, from pre-bid strategy through execution and closeout. Own the Tender Sourcing Plan (TSP) and Project Procurement Plan (PPP), drive On-Time Delivery (OTD) for long-lead and critical-path equipment, and ensure cost, schedule, quality, and compliance targets are met.
• Operate in a high-volume, fast-paced, multicultural environment and actively partner with Sales, Engineering, Project Controls, Construction, Quality, Legal, Finance, Transportation, Trade & Logistics, and global category teams to deliver reliable and sustainable power infrastructure.

Key Responsibilities

1. Tender Phase (Pre-Award)

• Embed Supply Chain into tender strategy by developing sourcing approaches, preliminary supplier lists, and should-cost estimates aligned with the bid schedule and risk profile.
• Issue compliant RFIs and RFQs in accordance with the sourcing strategy and perform techno-commercial evaluations with Engineering and Sales.
• Provide pricing, lead-time, logistics, inspection, and risk inputs to proposals, documenting supplier assumptions, alternatives, and value engineering options.
• Ensure tender compliance with corporate SCM policies, category strategies, and delegation of authority.
• Build and own the Tender Sourcing Plan (TSP).

2. Project Procurement Planning & Execution (Post-Award)

• Build and own the Project Procurement Plan (PPP).
• Develop the procurement schedule with the Master Scheduler using Primavera P6, linking engineering deliverables to purchase-order placement, manufacturing milestones, FAT/SAT activities, and shipping windows.
• Anticipate, mitigate, and communicate delivery risks related to supply, capacity, geopolitical conditions, logistics, and quality; define triggers, mitigations, and recovery paths.

3. Sourcing, Contracting & Supplier Management

• Support Category Management, as required, with RFQs, supplier follow-up, and communications for project-specific materials and services.
• Support Category Management in negotiating price, liquidated damages, warranties,
• Incoterms, payment milestones, performance guarantees, documentation and ITP requirements, and other commercial terms.
• Support Category Management in managing supplier relationships in partnership with regional, North America, and global teams, aligned with framework agreements and sustainability goals.

4. Expediting & On-Time Delivery

• Implement tiered expediting plans for critical packages; conduct shop visits and status reviews; validate capacity, materials, and sub-tier performance.
• Track milestones including drawing approvals, material release, fabrication, coatings, assembly, testing, packing, and ship readiness.
• Drive recovery plans for schedule slippages through split shipments, alternate routings, and parallel documentation.
• Support the Transportation, Trade & Logistics Manager with bookings, customs, and site-delivery sequencing.
• Publish weekly look-ahead and OTD dashboards.

5. Supplier Quality & Documentation

• Coordinate with Quality on Inspection and Test Plans (ITPs), witness and hold points,
• Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), and NCR/SNCRP closure.
• Ensure compliance with applicable standards, such as ISO 9001 and ASME, ASTM, API, or EN standards, depending on scope.
• Prevent documentation delays by actively managing drawing submittals, drawing approvals, and other required deliverables.

6. Cross-Functional Integration & Change Control

• Serve as the primary SCM interface to Sales, Engineering, Project Management, and
• Site teams, communicating relevant project information to the broader SCM and Transportation, Trade & Logistics team.
• Understand commercial requirements and communicate associated risks to Category Management and Transportation, Trade & Logistics teams.

7. Reporting, Analytics & Governance

• Publish weekly procurement dashboards covering OTD, progress against the baseline S-curve, expediting priorities, and risk heatmaps.
• Drive continuous improvement through supplier quality, corrective actions, and KPI reviews.