Job Position: Temporary Office Manager
Pay Rate: starting at $25.00/hr
Shift: 11: 30AM to 3: 30PM
Description: Our client is a startup insurance company offering landlord and property coverage. We are seeking a Part-Time organized, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of our office and help create a welcoming, efficient, and well-maintained workplace. This role is responsible for managing vendor relationships, coordinating office maintenance, maintaining office supplies and refreshments, organizing catering, and preparing workstations and welcome materials for new hires.
The ideal candidate is resourceful, dependable, and takes pride in creating a positive office environment where employees feel supported and have everything they need to succeed.
Key Responsibilities:
Office Operations & Vendor Management
-Manage relationships with office vendors and service providers, ensuring timely service and effective communication.
-Coordinate with property management to address office maintenance requests, repairs, and general facility needs.
-Monitor office needs and proactively identify opportunities to improve the workplace environment and daily operations.
-Help maintain a clean, organized, functional, and welcoming office space.
Office Supplies, Kitchen & Catering
-Monitor and maintain office supplies, kitchen inventory, snacks, beverages, and other workplace essentials.
-Restock the office refrigerator and pantry, and place grocery orders as needed.
-Coordinate catering orders for team meetings, company events, and other office gatherings.
-Receive, organize, and set up catering deliveries, ensuring food and refreshments are ready when needed.
New Hire Onboarding & Workplace Setup
-Prepare and set up workstations for new hires, including computers, desks, chairs, and other necessary equipment.
-Ensure new employees have a fully equipped and functional workspace before their first day.
-Assemble new hire swag bags and prepare welcome materials to create a positive onboarding experience.
-Create and distribute employee keycards and coordinate office access as needed.
-Partner with internal teams to ensure new hires have the resources and supplies they need to get started.
Qualifications & Skills
-MUST be a self starter and problem solver.
-Excellent communication and interpersonal skills.
-Ability to manage multiple priorities and follow through on tasks independently.
-Proactive problem-solving skills and a hands-on approach to office management.
-Strong vendor coordination and relationship management skills.
-Dependable, resourceful, and comfortable handling a variety of administrative and operational tasks.
-Comfortable with basic computer setup and coordinating employee access credentials.
This role is Part-Time: Monday, Tuesday, Thursday, Friday 11: 30AM to 3: 30PM