Temporary Executive Assistant

Temporary Executive Assistant

Location: Chevy Chase, MD

Onsite Flexibility

Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 2 months
• Pay Rate: $32.00 $42.00 / Hour (USD)
• Shift / Schedule: 8 hours/day with core hours 9 AM 5 PM unless otherwise agreed to with the VPs/supervisor; five days/week unless otherwise agreed to with the VPs/supervisor
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

Seeking a Temporary Executive Assistant to provide proactive administrative support to Legal Department leadership. The primary focus is executive calendar management, meeting coordination, communications, travel, expenses, and follow-through on assigned requests. Additional department activities and coverage will be assigned based on business needs.

Key Responsibilities

Calendar and Meeting Management

• Manage complex executive calendars, prioritize meeting requests, and resolve scheduling conflicts in alignment with executive priorities.
• Confirm priorities before accepting competing requests, preserve preparation and focus time, and escalate conflicts when needed.
• Coordinate internal and external meetings, conference calls, and virtual events, including invitations and meeting logistics.
• Prepare meeting materials, agendas, and supporting documentation as needed.

Communication Support

• Serve as a liaison between executives, staff, and external stakeholders.
• Take ownership of assigned requests through completion, track deadlines, communicate status updates, and promptly flag obstacles or competing priorities.

Travel and Expense Management

• Coordinate business travel arrangements, including transportation, lodging, and itineraries.
• Prepare and submit expense reports in accordance with company policies.
• Maintain records and supporting documentation for travel-related expenses.

Project and Team Support

• Assist with special projects, administrative initiatives, department events, and leadership activities as assigned.
• Track assigned project deliverables, timelines, and follow-up items.
• Collaborate with administrative staff and business partners to coordinate coverage and maintain continuity of support.

Deliverables

• Timely and accurate calendar management.
• Professional and responsive communication support.
• Well-organized meeting coordination and documentation.
• Accurate processing of travel and expense activities.
• Effective execution of assigned tasks.

Required Skills

• Prior experience supporting senior leaders or executives.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities independently following onboarding and role-specific instruction, while seeking clarification and escalating issues appropriately.
• Demonstrated professionalism, discretion, and attention to detail.
• Outlook: Advanced calendar management, meeting scheduling, and email management.
• Word: Prepare, edit, and format business documents.
• Excel: Create and maintain trackers and organize data.
• PowerPoint: Prepare and format presentations.
• SharePoint and OneDrive: Store, organize, and share documents for collaboration.
• Business systems: Experience using travel and expense management systems and ability to learn company-specific administrative tools.
• Maintain confidentiality of sensitive business information.
• Demonstrate flexibility in supporting changing business priorities.
• Provide reliable, customer-focused support and proactive problem solving.

Preferred Skills

• Familiarity with AI-enabled productivity tools, such as Microsoft Copilot. Any use must be limited to company-approved tools and comply with confidentiality and information-security requirements.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client operates in the insurance industry, offering auto, home, and renters coverage to customers across the United States. As one of the largest insurers in the country, the organization employs thousands of professionals spanning administrative support, legal, technology, operations, and risk management functions across its nationwide footprint, including its headquarters in the greater Washington, D.C. area.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-17029

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