Temporary Clerical Register (Director of Community Services)

Position Summary This position is for individuals who are interested in being considered for Temporary Clerical Opportunities within Community Services. All required duties will be performed within an assigned area of the Community Services.

Works under general supervision to perform a variety of entry-level clerical/administrative duties that may require use of limited independent judgment and skill processing, communicating, creating and/or maintaining various records, files, and information regarding specific departmental functions.

Pay Grade: 41H

Minimum Qualifications

• Experience in appropriate clerical, bookkeeping, data processing, or statistical work; AND
• High school diploma or GED.

PROOF OF EDUCATION, TRAINING, OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Processes and/or enters pertinent data into the computer or other record format for processing.
• Composes letters, memoranda, and reports for review and signature.
• Greets customers and answers questions by telephone or in-person concerning departmental policies, procedures, and work functions.
• Receives, reviews, and processes records, reports, and other various documents, as required, for accuracy and/or conformance with established policies and procedures.
• Mails or issues in-person, department-specific authorized documents or materials as required.
• Files and maintains control records.
• Obtains data from various sources to prepare and compile standard reports.
• Operates office machines.
• Performs other related duties as required or directed.

KSAs

• Knowledge of modern office practices, procedures, and equipment and skilled at operating office equipment.
• Ability to become proficient in Microsoft Word and Excel and familiarity with computerized databases.
• Knowledge of business English and Math.
• Ability to communicate with staff and public citizens with courtesy and tact.
• Ability to express ideas clearly, concisely, and effectively, verbally and in writing.
• Ability to resolve problem situations.

Disclaimer This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions:

1. Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department.
2. Correction Officers employed by the Division of Corrections.
3. Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.

The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriffs Office, Division of Corrections or the Fire Department.