Technology Initiatives Project and Sponsored Programs Coordinator Wilberforce University

Job Summary:

The Technology Initiatives Project and Sponsored Programs Coordinator provides operational coordination and project management support for Wilberforce University's Technology and Rural Digital Equity initiative and the University's broader sponsored programs portfolio.

Reporting to the Executive Vice President and Chief of Staff, the Coordinator works collaboratively with project directors, Finance, Information Technology, Academic Affairs, Student Success, Facilities Management, and external partners to ensure effective implementation, fiscal accountability, regulatory compliance, and timely achievement of grant objectives.

Essential Duties & Responsibilities:

• Grant Implementation and Project Management
• Develop and maintain implementation plans, timelines, deliverables, and performance milestones.
• Coordinate grant-supported technology initiatives, equipment procurement, vendor activities, and institutional implementation schedules.
• Facilitate collaboration among project directors, institutional departments, and external partners.
• Monitor project progress, identify implementation challenges, and coordinate corrective actions.
• Sponsored Programs Coordination
• Support the administration and implementation of institutional grants and externally funded initiatives.
• Maintain centralized tracking of grant activities, reporting deadlines, expenditures, and performance requirements.
• Coordinate with Finance and project directors to monitor approved budgets, purchasing, and grant expenditures.
• Assist with grant documentation, compliance monitoring, and pre-award and post-award administrative activities.
• Reporting, Evaluation, and Accountability
• Coordinate preparation of required programmatic reports, performance updates, and supporting documentation.
• Maintain project dashboards and records documenting expenditures, milestones, deliverables, and outcomes.
• Collaborate with evaluation teams to support data collection, assessment, and continuous improvement.
• Provide regular implementation and performance reports to the Executive Vice President and Chief of Staff.

Minimum Qualifications:

• Master's degree in higher education administration, business administration, public administration, project management, or a related field.
• Demonstrated experience in grant administration, project management, or institutional operations.
• Knowledge of federal grant requirements, budgeting, procurement, and reporting processes.
• Strong organizational, analytical, communication, and interdepartmental coordination skills.
• Proficiency in project management, spreadsheet, and reporting applications.

Preferred Qualifications

• Earned doctorate in a relevant field.
• Experience administering federally funded higher education grants, particularly U.S. Department of Education programs.
• Experience coordinating technology-related projects and institutional improvement initiatives.

Performance Expectations

Performance will be evaluated based on timely achievement of project milestones, effective interdepartmental coordination, accuracy of grant documentation and reporting, fiscal monitoring, regulatory compliance, and successful implementation of approved grant activities.

Administrative Accountability

The Coordinator reports to the Executive Vice President and Chief of Staff and works collaboratively with designated project directors and institutional officers. The position coordinates and monitors implementation but does not independently authorize expenditures, modify approved budgets, or supersede established institutional approval authorities.

All candidates must be legally authorized to work in the United States at the time of hire. The University does not sponsor or take over sponsorship of employment visas for this position.

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