Technical Records Specialist 1/Scheduling Assistant, Office of the Registrar (5019)

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Technical Records Specialist 1/Scheduling Assistant, Office of the Registrar (5019)

Pocatello - Main

NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

Provides a variety of records support functions; reviews and processes documents; determines and explains compliance with laws, rules, regulations and policies and takes appropriate action; maintains a manual or computerized records system; performs related work.

The Technical Records Specialist 1/Scheduling Assistant aids with the creation and management of the academic class schedule three terms per year. The role is heavily focused on data entry, system administration, classroom allocation, and quality control to ensure all course offerings align with institutional policies and space constraints. The ideal candidate possesses high attention to detail, strong data management skills, and a proactive problem-solving mindset.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Assists Scheduling Coordinator with the planning and administration of the academic calendars, scheduling timelines, and correspondence.
• Develops and maintains collaborative working relationships with departments to support university scheduling needs.
• Continuously monitors course scheduling requests and processes course additions, modifications, and cancellations.
• Assigns classrooms and labs based on course capacity, instructor needs, and room availability.
• Identify and resolve scheduling issues, such as double-booked rooms, instructor time conflicts, and overlapping courses.
• Monitors and processes academic space reservation requests.
• Facilitates the application of special course fees and various registration restrictions.
• Supports maintenance and system upgrades.

Minimum Qualifications

Experience:

• Monitoring a records system to identify and correct errors.
• Researching a variety of sources to resolve problems.
• Interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments.
• Entering and retrieving data using a computerized records system.

Specialty Requirements - Some positions at ISU may require one or both of the following:

• Some knowledge of medical terminology and the general benefits of Medicaid, Medicare and major insurance companies.
• Experience working with sensitive or restricted data.

Additional Information

ISU minimum for this classification is $17.25/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before October 14, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2834

Type: Working 12 months per year

Position: Classified Staff

Division: Student Services

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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