TECHNICAL RECORDS SPECIALIST 1

State of Idaho

Idaho Transportation Department

NOTICE: Applications will be accepted through 11:59 PM MST on the posting end date.

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho's external career website will cause duplicate profiles and will slow the processing of your application for a new position.

Technical Records Specialist 1

Accounts Payable and Administrative Support

Schedule: Monday-Friday 8 am to 5 pm 1 hour lunch

Location: 8150 Chinden Boulevard, Boise ID 83714

Are you looking for a position where your attention to detail matters, your ideas are valued, and your work directly supports an entire district?

The Idaho Transportation Department (ITD) is recruiting for a Technical Records Specialist 1 to join the Administrative Team in our District 3 office in Boise, Idaho.

This position is primarily responsible for processing invoices and other financial transactions accurately and on time. It also provides administrative, payroll, and front-office support for employees, vendors, and members of the public. The person in this role will become a trusted resource who helps keep the district organized, welcoming, and operating smoothly.

Notice: This position requires a criminal background check.

The Team and Work Environment

ITD is committed to building a Constructive Culture: a results-driven workplace where employees treat one another with respect, support team efforts, take accountability for their work, and continue developing personally and professionally.

Our Administrative Team works hard, helps one another, and enjoys working together. We are looking for someone who can work independently while still valuing the success of the team. The ideal candidate will take ownership of their responsibilities, ask thoughtful questions, and approach both routine tasks and unexpected challenges with a positive, practical attitude.

This position may be a great fit for someone who

• Enjoys completing detailed financial work accurately and on time
• Can manage multiple priorities without becoming overwhelmed when everything is not perfect
• Takes initiative but also knows when to ask questions
• Enjoys solving problems and finding the information needed to move work forward
• Treats employees, vendors, and customers with patience and professionalism
• Is comfortable shifting between focused desk work and helping people throughout the day
• Believes no task is too small when it contributes to the success of the team
• Wants opportunities to learn, grow, and make a meaningful contribution

What You Will Do

Accounts Payable and Financial Support

Approximately 60% of the position

The primary responsibility of this position is ensuring invoices and other financial transactions are complete, accurate, properly coded, and processed within established deadlines.

Customer Service and Administrative Support

Approximately 30% of the position

This position helps create welcoming and professional experience for employees, vendors, customers, and visitors. It also supports the day-to-day needs of the district office.

Payroll Support

Approximately 10% of the position

This position assists with district-wide payroll processing and helps ensure employee time is entered accurately and submitted by established deadlines.

Other duties as assigned by the supervisor.

Minimum Qualifications

• Monitoring a records system to identify and correct errors
• Researching a variety of sources to resolve problems
• Interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments
• Entering and retrieving data using a computerized records system

Preferred Qualifications

The most competitive candidates will demonstrate:

• Excellent customer service, communication, and professional judgment
• Experience processing invoices, payments, or other financial transactions
• Working knowledge of accounts payable or general accounting procedures
• Experience reconciling, balancing, and proofing financial data
• Ability to identify and troubleshoot errors in automated financial or accounting systems
• Proficiency with Microsoft Outlook, and Excel, and other computerized business systems
• Strong organizational skills and the ability to meet recurring deadlines
• Attention to detail while maintaining an efficient and practical approach to completing work
• Ability to learn new systems, procedures, and financial requirements
• Ability to research problems, evaluate available information, and recommend a path forward
• Willingness to ask questions, accept feedback, and take responsibility for assigned work
• Ability to work independently while contributing to a collaborative team
• Flexibility and willingness to assist wherever needed
• Dependability, sound judgment, and consistent follow-through

To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: careers@itd.idaho.gov or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.