Teacher Licensing Clerk - Hawaii Teacher Standards Board

Teacher Licensing Clerk - Hawaii Teacher Standards Board

Salary

$3,748.00 Monthly

Location

Honolulu, HI 96817

Job Type

Permanent, Full-time 12-month

Job Number

2025-04660P

District / Complex Area

Classified / HTSB

School / Office

Classified / Hawaii Teacher Standards Board

Opening Date

04/16/2026

Max Number of Applicants

35

• Description
• Benefits
• Questions

Description

This posting is being used to fill various Teacher Licensing Clerk positions at the specified location.

Salary Range:

Teacher Licensing Clerk, SR-12: $3,748.00 per month

Examples of Duties

• Provides information and guidance to applicants/licensees and the general public regarding procedures, policies, and requirements related to teacher licensures;
• Receives applications for various types and categories of licenses and permits (preschool to grade 12 teacher, school counselor, and school librarian, initial and renewed, licenses and permits);
• Reviews the applications for compliance with statutes, rules, and policies;
• Reviews and verifies the authenticity of supporting documents such as State Approved Teacher Education Programs, degree programs, transcripts, licensure examination scores, etc.;
• Evaluates and investigates applications with discrepancies or conflicting data and refers applications requiring further investigation to the supervisor;
• Answers official correspondence from applicants/licensees regarding their applications/licenses;
• Makes determination on issuance of license or permit based on evaluation of documents;
• Rejects applications and documents that do not meet criteria; updates and maintains electronic licensing system;
• Makes recommendations for improvement of the electronic licensing system when applicable;
• Computes, collects, and records applicable fees; processes refund of fees;
• Maintains various records and files;
• Compiles and maintains statistical data and reports; and
• Assists with miscellaneous clerical work relating to licensing and board activities.

Minimum Qualifications

Education Requirement: Graduation from high school or equivalent. Excess experience of the type described below or work experience requiring the ability to read, comprehend, and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Experience Requirements: Except for the substitutions provided for in this specification, applicants must have progressively responsible work experience of the kind, quality, and quantity described (or any equivalent combination of training and experience).

General Experience: Two (2) years of responsible substantive clerical work experience, which included reviewing and processing materials (e.g., forms, documents, etc.) for completion, accuracy, and conformance to standards and contact with the public.

Specialized Experience: One (1) year of responsible substantive clerical work experience in teacher or regulatory licensing, supporting legal professionals, or similar work.

Substitutions Allowed for Experience:

• Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma, or certificate at an accredited community college, business, or technical school, which included courses in English, clerical/office procedures, and mathematics may be substituted for the General Experience.
• Education in a baccalaureate program at an accredited college or university may be substituted for the General Experience based on fifteen satisfactorily completed semester credits for six (6) months of experience, up to a maximum of two (2) years.
• Graduation from an accredited college or university with a Bachelors degree or higher may be substituted for all of the General and Specialized Experience.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicants overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant can perform the positions duties for which the applicant is being considered.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

• A copy of the applicant's TA History Report or equivalent system-generated report;
• A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
• Copies of the applicant's signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employees enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employees social security account.
• Workers Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employees job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

01

EDUCATION (HS/GED) REQUIREMENT: Did you graduate from high school or do you possess a General Equivalency Diploma (GED)? Note: Please list your High School information in the Education section of your application.

• Yes
• No

02

GENERAL EXPERIENCE REQUIREMENT: Do you have two (2) years of responsible substantive clerical work experience which included reviewing and processing materials (e.g., forms, documents, etc.) for completion, accuracy and conformance to standards; and contact with the public?

• Yes
• No

03

GENERAL EXPERIENCE (cont.): If you answered "Yes" to the question above, list each experience you would like us to consider and provide the following information. Note: All employers listed below should also be listed in the work experience section of your application. a. Employers Name; b. Official job title; c. Dates of employment (to and from) by month/year; d. Average hours worked per week; e. Supervisors Name and Title; f. The department or section you worked in; g. Describe your employer. What kind of services did they provide? What type of clients did they serve? h. Describe your primary duties and responsibilities; If you do not have General Experience, please type "N/A" in the space provided.

04

SPECIALIZED EXPERIENCE: Do you have one (1) year of responsible substantive clerical work experience in teacher or regulatory licensing, supporting legal professionals, or similar work?

• Yes
• No

05

SPECIALIZED EXPERIENCE (cont.): If you answered "Yes" to the question above, list each experience you would like us to consider and provide the following information. Note: All employers listed below should also be listed in the work experience section of your application. a. Employers Name; b. Official job title; c. Dates of employment (to and from) by month/year; d. Average hours worked per week; e. Supervisors Name and Title; f. The department or section you worked in; g. Describe your employer. What kind of services did they provide? What type of clients did they serve? h. Describe your primary duties and responsibilities; If you do not have Specialized Experience, please type "N/A" in the space provided.

06

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Choose the statement that BEST describes your post-secondary education. NOTE: To receive credit, upload a copy of your official transcript to your application.

• I successfully completed a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics.
• I have completed courses in a baccalaureate program at an accredited four-year college or university.
• I have graduated with a Bachelors degree or higher from an accredited four-year college or university.
• I am not using the substitution.

07

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS:

Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected.

• My documents are attached to this application.
• My documents were attached to a previously submitted application.
• I may or may not submit my documents at a later date. I understand that my application will be evaluated based on the information available at that time.

Required Question

Employer Hawaii State Department of Education

Address P.O. Box 2360

Honolulu, Hawaii, 96804

Website https://www.hawaiipublicschools.org