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Tax Operations Coordinator | Tax Reporting Analyst

Macpower Digital Assets Edge Private Limited

  • Carpinteria, CA
  • 3 days ago
  • $75,000–$85,000 Per Year

Highlights

The ideal candidate possesses deep expertise in broker-dealer transactions, IRS tax rules, and 1099/5498 document creation. JOB SUMMARY: The Tax Operations Coordinator oversees the production, delivery, and compliance of annual client tax reporting to the IRS.

Numbers & Facts

LocationCarpinteria, CA
Salary$75,000–$85,000 Per Year

Description

JOB SUMMARY:
  • The Tax Operations Coordinator oversees the production, delivery, and compliance of annual client tax reporting to the IRS.
  • This role ensures the organization meets IRS reporting requirements while mitigating risks.
  • The ideal candidate possesses deep expertise in broker-dealer transactions, IRS tax rules, and 1099/5498 document creation.
  • Strong communication skills, effective time management, and cross-department collaboration are essential.
  • Project management experience or familiarity with managing complex projects is preferred.
  • Adaptability, resilience, and problem-solving skills are critical for success in this role.
COMPETENCIES REQUIRED:
Critical Competencies:
  • Delegation skills to ensure company objectives and standards are met.
  • Clear, professional communication that conveys expectations and reasoning for timely execution.
  • Ability to identify, prioritize, and execute necessary actions within deadlines.
  • Strong judgment on complex issues with documented reasoning.
  • Deep knowledge of IRS tax reporting regulations for 1099 and 5498 reporting.
Important Competencies:
  • Adherence to regulations, policies, and best practices that maintain organizational compliance.
  • Concise, direct communication of essential information.
  • Empathetic messaging that ensures clarity and comprehension.
  • Ability to produce well-organized documentation meeting government and industry standards.
Supporting Competencies:
  • Objective approach to conflict resolution in an unemotional and constructive manner.
  • Resilience under pressure, maintaining optimism and focus on goals.
  • Flexible work style that adapts to competing demands and shifting priorities.
  • Proficiency in multiple PC applications.
  • Familiarity with statistical tools and measures.
Qualification Standards:
  • Experience: Four or more years in 1099/5498 tax reporting within broker-dealer or financial institutions.
  • Education: Bachelor's degree preferred.
  • Availability: Must be available for overtime.
  • Certifications: Series 6 and 26 preferred.
RESPONSIBILITIES:
Transactional Processing:
  • Review transactions for IRS compliance with Form series 1099 and 5498.
  • Escalate reporting issues for correction in a timely manner.
  • Provide training to departments based on correction analysis.
  • Update quarterly and annual online postings and client mailings.
  • Identify, propose, and implement policy/process improvements to enhance efficiency and mitigate risk.
Reporting & Documentation:
  • Analyze data trends and report insights to senior team members.
  • Maintain compliance records and documentation aligning with IRS and company policies.
  • Generate reports for management review.
  • Collaborate with vendors to produce 1099 and 5498 tax forms.
Client Service & Support:
  • Address internal and external tax inquiries promptly and professionally.
  • Escalate complex client concerns to senior team members when necessary.
Department & Regulatory Compliance:
  • Ensure adherence to IRS regulations and company policies regarding 1099 and 5498 reporting.
  • Maintain and update Standard Operating Procedures (SOPs).
  • Assist with audit responses and regulatory reviews.
Process Improvement & Risk Management:
  • Recommend and implement process improvements for efficiency.
  • Organize team discussions to optimize best practices.
  • Identify and report departmental financial and operational risks.
Team Collaboration, Training & Leadership:
  • Identify team development opportunities in collaboration with senior members.
  • Work closely with internal and external colleagues to achieve goals.
  • Assist in training and onboarding tax team members.
Projects & Additional Job Duties:
  • Initiate and manage tax-related projects and initiatives.
  • Develop a tax communication library and online tax guide.
  • Manage transactional reviews in the SIMPLE Tax system.
  • Implement updates based on regulatory changes in 1099/5498 reporting.
  • Oversee form corrections, research requests, and trend analysis.
  • Conduct training sessions and maintain SOP updates.
  • Generate management reports and facilitate tax improvement projects.
  • Handle IRS/State Tax Board inquiries and compliance matters.

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