Talent Acquisition Specialist – U.S. Professional Staff

Position summary

The Talent Acquisition Specialist is a key member of the U.S. Professional Staff Recruitment team and provides administrative and operational support throughout the recruiting lifecycle. This role partners closely with Senior Recruitment Team Leads and Talent Acquisition Coordinators to ensure an efficient and positive experience for candidates, hiring managers, and internal stakeholders.

The Talent Acquisition Specialist is responsible for supporting candidate review activities, coordinating interviews, maintaining recruiting system data, posting job opportunities, administering assessments, assisting with offer preparation, and facilitating candidate communications. This individual will leverage the firm's recruitment management system to support recruiting operations, maintain accurate candidate records, and ensure timely movement of candidates through the hiring process.

Job duties and responsibilities

• Conduct initial resume reviews against established hiring criteria and escalate qualified candidates to Talent Acquisition Coordinators and Senior Recruitment Team Leads for further evaluation.
• Post positions to recruiting platforms, specialty job boards, and internal career sites.
• Maintain candidate pipelines and ensure accurate candidate records within the firm's recruitment management system.
• Schedule interviews and coordinate interview logistics across multiple offices and time zones.
• Prepare interview materials and distribute candidate information to interview teams.
• Administer candidate assessments and monitor completion status.
• Assist with candidate communications throughout the recruiting process.
• Assist with offer documentation and support the offer approval process.
• Monitor recruiting workflows and ensure timely movement of candidates through all stages of the hiring process.
• Respond to routine candidate and hiring team inquiries and escalate complex recruiting matters as appropriate.
• Support agency coordination activities and maintain recruiting documentation.
• Coordinate internally with Hiring Managers, Local HR Managers, HR Business Partners, and recruitment team members to support recruiting activities.
• Ensure recruiting workflows are completed accurately and within established service levels.
• Assist with maintaining recruiting reports and hiring activity documentation.
• Assist with other recruitment or Human Resources duties, as needed.

Job duties and responsibilities included are not exhaustive and may be supplemented asnecessary.  Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. 

Requirements

Education: Bachelor's degree in Human Resources preferred but not required. SHRM Certified Professional or HRCI Certification is a plus.

Experience: One to three years of recruiting, recruiting coordination, human resources, staffing, or administrative experience preferred.

Skills: Strong organizational skills and attention to detail. Experience utilizing applicant tracking systems, recruitment technology platforms, or related systems preferred. Excellent oral and written communication skills, strong customer service orientation, and the ability to manage multiple priorities in a fast-paced environment. Ability to work independently and collaboratively while providing exceptional service to candidates and internal stakeholders.

Additional information

Supervisory responsibilities: None. 

Equipment used: Personal computer and other office equipment such as telephone,  calculator, copier, scanner, etc.

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use. 
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities. 
• Ability to communicate effectively. 
• Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to [strategic] decisions. 
• Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
• Ability to work extended hours as required to meet project, client, or business needs.
• Ability to provide off-hours support and coverage, including evenings, weekends, and holidays, to support urgent project deadlines or business needs.  

Working conditions

Works in a remote office setting. Occasionally called upon to work hours in excess of the normal daily schedule.

Pay ranges

This is a non-exempt position. The hourly wage range for this role is $26.92 to $31.25, with an estimated annual compensation range of $56,000 to $65,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Employee benefits overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.