The Talent Acquisition Program Administrator is responsible for building and managing the long-term talent pipeline infrastructure for Hoffman Family of Companies. This role owns the programs, partnerships, and analytics that fuel future hiring - including university/college and trade school relationships, internship programs, pipeline analytics, and ROI reporting. This is a forward-facing, relationship-driven role that strengthens Hoffman's employer brand and talent supply chain across all four companies.
TRADE & TECHNICAL SCHOOL PIPELINE DEVELOPMENT
- Build and own Hoffman's relationship strategy with trade and technical schools across all relevant markets and disciplines - HVAC/R, plumbing, electrical, mechanical systems, and related skilled trades.
- Develop and execute targeted recruiting programs at technical schools to create a consistent pipeline of skilled trade candidates.
- Identify programs from technical school partnerships for the Apprenticeship Program
- Establish the Hoffman Family of Companies as an employer of choice at trade and technical schools through regular campus presence, sponsorships, and classroom engagement
- Negotiate and manage partnership agreements with technical schools and community colleges including internship pipelines, job fairs, and co-op programs
- Attend and coordinate trade school career events, skills competitions, and industry showcases.
UNIVERSITY & TRADE SCHOOL RELATIONSHIP MANAGEMENT
- Own and manage relationships with university career centers, department heads, and faculty across all partner institutions
- Develop and maintain a formal university partnership framework - including service level agreements, recruiting calendars, campus ambassador programs, and relationship engagement plans
- Coordinate on-campus recruiting activities including career fairs, information sessions, campus interviews, and company presentations across all four companies
- Build faculty and advisor relationships to position the Hoffman Family of Companies as a preferred employer for top graduates in engineering, business, HVAC/R, and related disciplines
- Develop university partnerships supporting internship program and future talent pipeline
- Maintain a current database of all university and trade school partnerships, contacts, and recruiting activity history
END-TO-END INTERNSHIP PROGRAM MANAGEMENT
- Own and manage the Hoffman internship program enterprise-wide - from program design through offer conversion - across all four companies
- Collaborate with each company lead on internship program logistics, curriculum, and participant experience
- Design and maintain intern onboarding, project frameworks, mentorship pairings, mid-term evaluations, and end-of-program presentations
- Develop a structured intern-to-hire conversion process and track conversion rates as a key pipeline metric
- Coordinate intern accommodations, travel, and logistics for out-of-area participants
- Build the internship program into a recognized entry point for early-career talent across all the Hoffman Family of Companies
- Report internship program ROI - including conversion rates, retention of converted hires, and cost per intern - to TA Manager and HR Director annually
PIPELINE ANALYTICS & ROI REPORTING
- Own and manage enterprise-wide TA pipeline analytics - tracking source quality, time-to-fill, cost-per-hire, offer acceptance rates, and pipeline conversion across all four companies
- Build and maintain recruiting dashboards and reporting frameworks that provide actionable insights to the TA Manager and HR Director
- Measure and report on the ROI of all pipeline development activities - university partnerships, trade school programs, internships, and career fairs - to demonstrate business value and inform investment decisions
- Analyze workforce trends, turnover data, and hiring forecasts to identify future talent gaps and recommend proactive pipeline strategies
- Track and report on diversity pipeline metrics and sourcing channel effectiveness
- Develop quarterly and annual TA performance reports for leadership presentations
QUALIFICATIONS
- Bachelor's degree in Human Resources, Business, Communications, or related field required
- 3-5 years of experience in talent acquisition, campus recruiting, employer branding, or workforce development
- Demonstrated experience building university or trade school partnerships and managing campus recruiting programs
- Experience with internship program design and management preferred
- Strong data analysis skills - ability to build reports, interpret recruiting metrics, and present ROI findings to leadership
- Proficiency with ATS platforms, Excel/data tools, and recruiting technology
- Excellent relationship-building, communication, and presentation skills
- Comfortable representing the company at external events, career fairs, and campus visits
- Experience in skilled trades, construction, mechanical, or engineering industry recruiting a plus