Job title: Talent Acquisition Coordinator
Job duration: 6+ months
Job location: Hybrid in Mettawa, IL OR REMOTE
Daily Work Schedule Expectations 9 5 CT
Top 3 5 Skills Needed for each role
Attention to detail
Communication (Oral and Written)
Time Management/ Prioritizing Tasks
Problem Solving
Relationship Building
Job Description:
" Coordinate a high volume of virtual and on-site interview schedules to support the recruitment team and business needs.
" Adhere to Talent Acquisition Coordinator Team expectations and guidelines for interview scheduling timelines.
" Provide timely correspondence to internal and external candidates advising on interview status.
" Provide candidates with a high touch customer service experience, ensuring accurate representation of ***.
" Manage clear communication with recruiters, hiring managers and interview teams throughout the interview process. Engage recruiter when obstacles occur in scheduling process.
" Partner with administrative assistants within all levels of the organization, including VP and C-Suite, for scheduling support.
" Oversee coordination of on-site interviews, including partnering with *** s travel vendor to arrange domestic travel and accommodations and managing the candidate reimbursement process.
" Guarantee interview schedules and receipts are accurately captured to ensure compliance to federal mandates.
" Ensure schedule accuracy and confirm finalized interview details with the interview team and candidate two days prior to interview date.
" Manage requisition and candidate workflow in the applicant tracking system.
" For high level candidates, personally escort them through their interview day to maximize the opportunity to provide a world-class candidate experience.
" Attend weekly team meetings and share current scheduling volume. Assist colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
" Self-motivated in problem solving and taking initiative to find solutions for day-to-day obstacles.
" Prioritize relationship management with colleagues, recruiters, hiring managers and HR stakeholders.
" Ownership of workload and nuances within assigned business function.
" Constantly increase knowledge base and contribute to process improvement.
" Participate in quarterly team meetings/presentations, while engaging members on relevant industry topics.
Qualifications
" Minimum of an Associate Degree required. Degree in Human Resources is preferred.
" Minimum of 2 years of previous experience in staffing coordination or in an HR environment.
" Excellent communication skills (verbal and written) are required to interact extensively with personnel at all levels within the company.
" Excellent organizational and customer service skills, including email/phone etiquette, attention to detail, follow-up, and can-do attitude.
" Effectively handles multiple tasks and ability to prioritize workload.
" Strong MS Office experience, especially Outlook, Word, Excel, and PowerPoint