Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Entity: Corporate Services
Department: Talent Acquisition
Location: Penn Medicine Bala Cynwyd- 2 Bala Plaza
Talent Acquisition Consultant
Help build the teams that power one of the nation's leading health systems while shaping the future of healthcare talent.
As a Talent Acquisition Consultant at Penn Medicine, you'll serve as a strategic recruiting partner to leaders across a world-class academic health system, driving full-cycle recruitment efforts that directly support patient care, research, and innovation. Leveraging workforce insights, market intelligence, and creative talent strategies, you'll connect exceptional candidates to meaningful careers while influencing hiring decisions and workforce planning. If you're passionate about building relationships, delivering outstanding candidate experiences, and making a lasting impact, this is an opportunity to help advance the future of healthcare while growing your career.
Summary:
- Talent Acquisition Consultant is responsible for the recruitment and selection of roles across assigned business areas for Penn Medicine as well as developing, implementing and facilitating recruitment and placement strategies and staffing services throughout the University of Pennsylvania Health System (UPHS). Acting as a strategic partner to all hiring managers, this role supports UPHS' overall Human Resources strategies while effectively and efficiently filling all positions as assigned. In collaboration with the Strategic Talent Sourcer, this role develops creative sourcing strategies, and partners closely with HRBPs and Talent Acquisition leaders to anticipate workforce demands. This role emphasizes research, market intelligence, and is responsible for full-cycle recruitment efforts.
- This position may also participate in special projects as identified such as but not limited to AAP, EEO, diversity initiatives, staff development, marketing, retention, statistical programs new or updated processes and temporary workforce and pipeline strategies.
- The Talent Acquisition Consultant is also responsible for managing the full recruitment and selection process for non-exempt and exempt positions across assigned business areas. The role partners closely with hiring managers and HR colleagues to ensure a timely, compliant, and high-quality hiring experience from requisition creation through offer acceptance and onboarding. This role focuses on full-cycle recruitment/sourcing activities, selection guidance, candidate evaluation, hiring manager consultation, recruitment operations, and coordination with the Strategic Talent Advisor, who now supports early-funnel sourcing and pipeline development.
- This is a high-collaboration role. You will be on-site at Penn Medicine Locations at least twice per month to build relationships, partner with leaders and stay close to the work. Additional on-site presence will be expected based upon business needs.
Responsibilities:
Partnership & Collaboration
- Partner with HR Partners and hiring managers to understand workforce plans, staffing needs, and ideal candidate profiles.
- Provide weekly updates on pipeline health, sourcing analytics, and market intelligence.
- Collaborate with the Strategic Talent Advisors to transition qualified leads and support seamless candidate experience.
- Partner with the Strategic Talent Advisors to ensure adequate early-funnel candidate flow.
- Collaborate with hiring managers to create accurate and compelling job postings aligned to organizational standards.
- Ensure postings reflect a clear understanding of role requirements and are compliant with internal and external regulations.
- Confirm up to date Job description is in the system for use, and partner with HR for new job creation efforts.
- Post positions in the ATS and appropriate external platforms ensure timely posting once requisition is approved.
- Partner with the Strategic Talent Advisors to communicate recruitment needs and ideal candidate profiles.
- Works with Compensation, other HR staff and hiring managers to determine appropriate salary offers.
- Collaborate with Onboarding departments ensuring information is forwarded to on-boarding services completely and appropriately.
Technology & Reporting
- Utilize the ATS and CRM systems to track pipelines, candidate activity, and sourcing metrics.
- Generate regular reports on sourcing effectiveness, funnel conversion rates, and market insights.
- Recommend new tools, platforms, and technologies to optimize sourcing performance.
Candidate Screening & Assessment
- Review applications submitted through the ATS and referrals evaluate qualifications against job requirements.
- Conduct in-depth phone screens or interviews to assess candidate competencies, experience, motivations, and organizational fit.
- Facilitate interview scheduling, debriefs, and assessments ensure consistent evaluation and documentation.
- Advise hiring managers in the selection process and partner with HR teams to support recommendations.
- Provide candidates with accurate information regarding job duties, compensation ranges, schedules, benefits, and organizational culture.
- Ensure all required screening tools, assessments, and forms are completed and attached in the ATS.
Interview Management
- Coordinate interview logistics with hiring managers, interview panels, and candidates.
- Guide interviewers on structured interview practices and compliance expectations.
- Lead post-interview debrief sessions to ensure consistent and fair evaluation and selection decisions.
Selection, Offer Management & Closing
- Partner with Compensation and HR leadership to develop appropriate salary recommendations.
- Prepare offer details and facilitate the approval process.
- Extend offers for employment, transfers, and promotions in accordance with policies and regulations.
- Communicate offer details to candidates, address questions, negotiate when appropriate, and ensure timely acceptance.
- Coordinate all pre-hire and onboarding documentation with onboarding services.
Recruitment Operations & Documentation
- Maintain accurate and complete documentation in the ATS for all recruitment steps.
- Generate needed reports and recruitment activity updates for HR partners and hiring managers.
- Ensure compliance with EEO, OFCCP, AAP, internal audit, and other regulatory requirements.
- Manage service-level expectations for each requisition from opening through acceptance.
- Serve as primary point of contact for candidates during the recruitment process.
- Provide timely and proactive communication to candidates and hiring managers.
Issue Resolution & Escalation
- Independently manage most routine recruitment challenges and apply sound judgment to resolve them.
- Escalate more complex or sensitive issues appropriately to TA/HR leadership.
- Recommend process improvements that enhance efficiency or candidate experience.
Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
- HR, SHRM-CP, or Talent Acquisition Certification (ATAP, HCI) preferred
Education or Equivalent Experience:
- Bachelor of Arts or Science (Required)
- 3-5+ years (or equivalent HR/recruitment experience) of full-cycle recruitment experience, preferably in a large, complex organization (Required)
- 3+ years of proven expertise with common tools, processes and applications used in full life-cycle recruiting (i.e. ATS systems, social networking, etc.) (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.