System Director Purchasing and Value Analysis

Job Summary

Provide optimum support to CAMC, IHCPI and CHERI in the management and cost containment for the acquisition of medical /surgical supplies, capital equipment, purchased services, minor durables, preventative maintenance and software support contracts. Utilizes the product selection guiding principles to evaluate all new product requests. Plans and implements the product standardization/utilization strategies for CAMC. Develops and oversees multiple product teams, resolving conflicts between groups and individuals. Serves as the professional liaison between physicians, clinical staff, materiel handling, data management, finance, vendors and others.

Responsibilities

• Initiate, implement and participate in programs to reduce purchasing costs.
• These functions include value analysis, area coordination in relation to inventory management techniques, order processing systems, and equipment product standardization.
• Evaluate vendor performance based on price and reliability.
• Responsible for equipment trial purpose agreements, capital equipment procurement, and reporting systems.
• Direct and lead efforts of the purchasing analysts and capital equipment coordinator to optimize supply/equipment contractual arrangements.
• Maintain and promote a high level of business ethics with customers and vendors. Utilize negotiation skills and techniques
• Perform analysis of bids, market trends, and vendor logistics. Evaluate and select vendors, negotiate contracts, and manage the CAMC overall maintenance program, as well as standardization of equipment.
• Establish meaningful and measurable objectives, inform the Corporate Director of Supply Chain Management of his/her activities, plans/programs, and requirements or problems relating to department operations and suppliers
• Collaborate with corporate directors, managers, other system leaders and physicians to effect changes that allow the organization to be competitive in a changing healthcare market.
• Monitor and maintain a computerized order entry and purchasing management system to meet the operational and functional requirements of the organization including CHERI and IHCPI.
• Delegate purchasing authority to staff in an amount commensurate with experience, qualification, and responsibility.
• Direct and administer the CAMC capital equipment management system known as VFA. Manage the CAMC capital budget planning, acquisition and cost reporting utilizing this system.
• Perform initial contract review of business terms and conditions. Works with General Counsel on all other legal terms & negotiates with vendors to implement changes to protect CAMC interest.
• Interview, hire, evaluate, promote, take disciplinary actions, and terminate employees in department.
• Work closely with the Director of Supply Chain Management for planning and daily operations.
• Work with Product Utilization Teams to develop and implement annual goals and objectives.
• Work with outside vendors/consultants and group purchasing organization to improve overall performance.
• Assist in evaluation standardization/utilization improvement proposals submitted by outside consultants.
• Interview sales and technical representatives, represent CAMC in negotiations, and serve as a liaison between departments and vendors.
• Evaluate and prioritize standardization/utilization opportunities using information obtained via the Materials Information System and other hospital financial and operational system along with the discussions with administrative leadership, physicians, and staff.
• Develop and implement standardization/utilization plan which supports the overall organizational and managerial goals for CAMC In conjunction with the Product Utilization Teams, review and revise policies and/or procedures in relation to product utilization/standardization. Support, develop, and maintain policies, procedures, for Purchasing, Value Analysis teams, and records that fulfill or exceed regulatory requirements, (e.g., accrediting body, state inspections, etc.)
• Keep abreast of current regulations relating to: Hospital Financial Management; Reimbursement Systems; Occupational Safety and Health Administration (OSHA); procurement laws; local, state and federal tax structures; and shipping regulations.
• Responsible for leadership of the Cardiovascular and Cardiology Product Utilization Team and assuring leadership for the related Product Utilization Team workgroups.
• Demonstrate initiative to motivate and inspire team members to be accountable for the achievement of the goals set forth for the teams.
• Interact with those directly involved with patient care to ensure appropriate feedback is received before product decisions are made (e.g., physicians, nurses, radiology, medical technologies, and other ancillary staff).
• Analyze follow-up reports to determine ongoing effectiveness of standardization/utilization efforts.
• Analyze productivity and other index reports submitted by divisions/affiliates for unfavorable trends and follow-up as necessary relating to standardization
• Review operational cost records as required to comply with the budget, and recommend and administer training programs to improve competency levels of subordinates.
• CAMC utilizes an online vendor credentialing system. Individual will be responsible for management of vendor access and monitoring of vendor adherence to established policy and procedure. Will be responsible to take appropriate action with vendors who violate their visitation privileges.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department's identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities

(Essential duties common to all positions)

1. Maintain and document all applicable required education.

2. Demonstrate positive customer service and co-worker relations.

3. Comply with the company's attendance policy.

4. Participate in the continuous, quality improvement activities of the department and institution.

5. Perform work in a cost effective manner.

6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.

7. Perform work in alignment with the overall mission and strategic plan of the organization.

8. Follow organizational and departmental policies and procedures, as applicable.

9. Perform related duties as assigned.

Education

• Bachelor's Degree (Required) Education: Bachelor Degree in Business Administration or related field. Experience: 2 Years Management Experience; 4 Years Hospital related purchasing experience

Credentials

• Drivers License (Required)

Work Schedule: Days

Status: Full Time Regular 1.0

Location: Memorial-Parking Garage

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Guy S. Stewart guy.stewart@vandaliahealth.org