System Administrator 2

With oversight and approval by the BPA Manager or other authorized federal personnel: Maintain and support security system applications such as access control administration software, Digital Video Recorder (DVR)/Network Video Recorder (NVR), digital cameras, and remote management within parameters set forth by the information system owner (ISO) and authorized designees. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures.

API SysAdmin 2 - JLS - 20260910 - CORA.docx

CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX



CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX



Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Rebecca Wilde

Date

7/21/26

CFTE Job Title

System Administrator 2

Org

JLS

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Click or tap here to enter text.



Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B









Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B









Operating office tools (paper cutter, paper punch, staplers, etc.)



None Identified

Choose an item.







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

B









Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

C









Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

Choose an item.











Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.









Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.







Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

Choose an item.











Defensive/Distracted Driving (HRMIS 017057)

Choose an item.









Worker operates forklifts

Forklift Certification

Choose an item.









Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.









Worker operates hand tools

None Identified

Choose an item.









Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.









Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.











Shock & Arc Flash Basic

Choose an item.











Shock & Arc Flash Advanced / Refresher

Choose an item.









Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.









Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.









Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.









Worker exposed to hot and/or cold environments





None Identified

Choose an item.







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.











Herb Certification 8-hr

Choose an item.











Hazardous Communication

Choose an item.









Worker exposed to lead2

Lead Awareness

Choose an item.











Lead Worker Training

Choose an item.









Worker exposed to mercury

None Identified

Choose an item.









Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.









Worker exposed to silica2

Silica - Awareness

Choose an item.









Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.











Fall Protection, General

Choose an item.











Fall Protection, Advanced

Choose an item.











Ladder Safety

Choose an item.











Fall Protection, Advanced (TLM)

Choose an item.









Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)



Required only if specified in the API

Choose an item.









Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.









Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee









Choose an item.







1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B



X





Click or tap here to enter text.

Click or tap here to enter text.

Choose an item.









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Click or tap here to enter text.

Choose an item.









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Choose an item.









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Click or tap here to enter text.

Choose an item.









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Choose an item.









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Choose an item.









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Choose an item.









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Choose an item.









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Choose an item.







General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.



F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

System Administrator 2

Work Group Location

Portland, OR

Specialty

Physical Access and Control (PACS) and Monitoring IT Application Support

Offsite Work Eligibility*

Remote Work Eligible - Must live in BPA's service territory of WA, OR, ID, MT. Official Duty Station is the home address.**

Organization

JLS

Number of Days Onsite

0 days per Week

Hours

Full-Time, up to 40 hours

Additional Information



Overtime

5% anticipated





On-Call

Yes Rotational on-call every 4 weeks





Travel

Up to 5% within the BPA service area





FN Status

NOT open to Foreign Nationals





* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract assignment is located in the Software Development and Operations (JLS) organization within the IT department at *** (BPA). The Physical Access Control (PACS) and Monitoring IT Application System Administrator installs, maintains, administers, and troubleshoots a variety of enterprise security systems. The system administrator assists in the coordination of security projects of varying size. Projects range in size from small additions to complete site systems.

Organization

This assignment works in collaboration with a variety of staff both within IT, Physical Security, and Transmission. Successful candidates will need to be able to deal with a variety of issues arising from the 24x7 operations of the system. Both project work and operations & maintenance activities take place regularly.

The ideal candidate will have:

The ability to effectively and professionally handle multiple competing deadlines, priorities and responsibilities.

A strong attention to detail, strong organizational skills, and the ability to adapt rapidly to changing circumstances and deal well with ambiguity.

Strong customer service skills



ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

With oversight and approval by the BPA Manager or other authorized federal personnel:

Maintain and support security system applications such as access control administration software, Digital Video Recorder (DVR)/Network Video Recorder (NVR), digital cameras, and remote management within parameters set forth by the information system owner (ISO) and authorized designees.

Install, configure, troubleshoot, and administer security system applications such as access control administration software, DVR/NVR, digital cameras, and remote management within parameters set forth by the information system owner (ISO) and authorized designees.

Install and upgrade system software, client hardware, and components as necessary.

Execute authorized procedures to analyze, diagnose, and resolve system trouble conditions during normal and after hours to ensure operational status in a timely manner.

Monitor and troubleshoot application and server/host communications and system performance issues in coordination with Network services.

Work with other IT personnel and authorized vendors to facilitate approved preventive maintenance and conduct performance testing.

Perform and/or coordinate activities to verify adherence to internal quality assurance standards on all implementations of varying size and complexity involving multiple vendors, contractors, and internal stakeholders. Alert the BPA manager of any concerns.

Assist team with proper security, storage, transportation, and participate in physical inventory count process of equipment as requested.

Assist and support integration of video and intrusion detection systems with access and control systems (both analogue and network/IP based)

Assist in the coordination of security projects of varying size. Projects range in size, from small additions to complete site systems.

Provide on-site resolutions to issues and document results.

Maintain, update, and create documentation in support of evidence and compliance requirements.

Assist with compliance data calls and reporting requirements

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Bachelor s degree in computer science or a directly related technical discipline is preferred.

5 years of experience in information technology, computer science, or a related field is required.

Experience must include direct work experience in information technology performing system administration

Required Technical Skills & Experience (required on matrix)

1 year of specialized experience with the following:

Administering access control systems.

Microsoft Server and Desktop Operating Systems (current versions).

Working knowledge of Client ProWatch line of products.

Working knowledge of security systems hardware, access control software, and Close Circuit TV (CCTV/Digital Video Recorder (DVR)) systems.

Working knowledge of computerized intrusion systems or network-based electronic security and life safety systems.

Demonstrated experience in supporting physical security system integration efforts.

Working knowledge of IT Service Management software for task management tracking to ensure that work is assigned and updated within the system.

Preferred Skills & Experience (optional on matrix)

Ability to analyze technical issues and make recommendations to improve future software configuration standards.

Demonstrated ability to calculate common service/problem metrics from incident tracking databases and correlating root causes.

Strong desktop support/troubleshooting experience of common hardware, software, peripheral devices, and networking equipment.

Excellent written and verbal communication skills.

Basic understanding of project management concepts and methodologies.

Additional Requirements (not required on matrix)



Valid U.S. Driver s License is required.

Other Assignment Considerations

May be required to carry a BPA supplied cell phone and work non-core hours when requested. BPA provided mobile devices are to be used solely for BPA purposes.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:



Offsite Work



Remote Work Program

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by



Certification within 1 year on Genetec



BPA



Certification within 1 year on Client ProWatch Admin



BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.



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