SY 26-27 Administrative Assistant II

Administrative Assistant II GENERAL INFORMATION Title: Administrative Assistant II Department: Hutcherson Academy Salary Grade: Classified Schedule C
FLSA Status: Non-Exempt Site/Location: Hutcherson Academy Reports to: Director / Principal Date: 01/22/2026 POSITION SUMMARY

The Administrative Assistant (II) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.

ESSENTIAL FUNCTIONS

1. Keep the supervisor informed of deadlines and pending items; manage daily office operations.
2. Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
3. Compose routine correspondence and other communications; compile data for questionnaires; maintain control records on incoming correspondence and action documents; and follow up on pending actions to ensure timely response or completion of the task.
4. Retrieve and distribute mail, supplies, and materials.
5. Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
6. Maintain the supervisor's calendar; make necessary arrangements for meetings or conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters for the supervisor's signature.
7. Organize and maintain filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
8. Administer and maintain timekeeping functions for various employees.
9. Assist with maintaining school records.
10. Assist with programs regarding the operation of office equipment.
11. Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
12. Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
13. Performs other duties as assigned.

• Honesty
• Integrity
• Ethical
• Equity Minded
• Emotional Intelligence
• Cultural Competence
• Safety
• Quality

• Models Excellent Customer Service
• Thinks Strategically
• Shows Initiative
• Acts Decisively
• Communicates Effectively
• Works Collaboratively
• Resolves Conflict Proactively

• Technical Capabilities
• Computer Literacy
• Data Analysis and Management
• Fiscal Planning and Management
• Project Management
• Strategic Planning

• High School Diploma or Equivalent
• 1-2 years of office management and clerical experience, preferred
• Bilingual candidates are desirable

• Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
• Solid knowledge and understanding of effective organizational and communication practices
• Solid knowledge and understanding of accurate and effective record-keeping and time management
• Solid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
• Solid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.

• None

• Reliable transportation, is necessary
• Minimal travel within the City of Lynchburg as needed
• Minimal travel outside of the City of Lynchburg as needed