Swim Meet Specialist

Swim Meet Specialist

Salary

$23.05 - $25.50 Hourly

Location

Rogue X, 901 Rossanley Drive, Medford, OR 97501, OR

Job Type

Part-Time (year-round) less than 25 hr/wk

Job Number

2026-10114-01

Department

Parks & Recreation

Division

General Recreation

Opening Date

10/06/2026

Closing Date

10/20/2026 11:59 PM Pacific

Bargaining Unit

Part-Time/Temporary/Seasonal

• Description
• Benefits
• Questions

Summary

Do you enjoy the energy of competitive swimming and have a knack for technology, organization, and keeping things running smoothly? The City of Medford is looking for a Swim Meet Specialist to help bring swim meets to life at Rogue X.

In this hands-on role, you'll help set up and operate the timing system, work with touchpads, scoreboard and meet-management equipment, troubleshoot issues as they arise, and help ensure accurate results throughout each event. You'll work alongside staff, coaches, volunteers, and participants in a fast-paced aquatic environment where attention to detail and great communication make a difference.

If you have swim meet experience, enjoy working with technology, and thrive when the action picks up, we'd love to hear from you. Apply today and help make every meet at Rogue X a success!

Required Education and Experience:

• High school diploma or GED equivalent; and
• Two (2) years of experience in aquatics, recreation, competitive athletics, event operations, or a related field. Experience should include responsibilities involving event coordination or support, computer systems/data entry, scoring or timing systems, or similar technical responsibilities.

Preferred Qualifications:

• Prior aquatics competition scoring system experience.
• Experience with Hy-Tek Meet Manager and Colorado Timing Systems.

Available Schedule:

• Primarily Friday - Saturday, 8:00 AM - 5:00 PM
• Wednesday evenings may also be required based on swim meet schedules
• Hours may vary based on facility needs

Compensation & Information on Benefits

The anticipated hiring range for the Swim Meet Specialist position is $23.05 (first step) to $24.21 or $25.50 (second or third step). The City of Medford determines starting pay based on an evaluation of relevant education, experience, and qualifications as provided by the applicant in their application materials, alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Three steps are included in this salary range, allowing opportunity for annual movement through the steps.

INCLUDED BENEFITS:

• Oregon Public Employee Retirement System (PERS) retirement contributions paid by employer for part-time, year-round positions.
• Paid sick leave - one (1) hour accrued for every 30 hours worked.
• Access to the Citys fully equipped fitness center 24/7

Examples of Job Duties

Essential Functions of the Position:

• Set up and removes timing system components and quickly replace components, if necessary, during events.
• Provides effective and efficient technical support during swim meets of various sizes by operating the meet management and/or scoreboard computer.
• Performs data entry, including inputting and maintaining the master score sheet.
• In the event of an equipment malfunction or failure, manually records results and disseminate as necessary.
• Adheres to facility standards including safety and cleanliness standards.
• Attend staff meetings and training specifically related to competitive events.
• Follows policies and procedures, including those related to medical situations and emergencies.
• Maintains competition scoring equipment
• Completes designated job tasks, special projects, and all other duties as assigned to meet team, department, and City goals while working cooperatively, efficiently, and productively in a team environment.
• Actively demonstrates high levels of employee engagement, accountability, coachability, and responsibility for personal performance and results.
• Demonstrates initiative to incorporate and implement learning principles from informal and formal training, as well as feedback from leaders and co-workers.
• The scope of the assigned responsibilities may vary based on departmental structure and at the discretion of the Department Director or designee.

Other Functions of the Position:

• Approaches training opportunities with active engagement and curiosity, while learning and exhibiting understanding of City policies, protocols, and performance expectations.
• Pursues professional development opportunities to add value to the city, including learning, adopting, and quickly adapting to new techniques, technologies, and industry practices.
• Actively demonstrates accountability and responsibility for both work product results and the impact behaviors and decisions may have on the ability of others to do their jobs well.
• Receives, interprets, and implements job-related instruction, guidance, coaching, and training (both formal and informal) while progressively improving skills and overall success in performing assigned duties. When issues of poor performance or negative behaviors are raised, incorporate feedback in a constructive manner that demonstrates understanding of the concern and an ability and willingness to achieve the required consistent and sustained improvement.
• Performs other duties as assigned to support the overall function of the department and organizational goals.
• Demonstrates regular, reliable, and punctual attendance.
• Upholds the values of the organization and has strong customer service orientation.
• Handles job stress and interacts effectively with others in the workplace.
• Fosters an environment that embraces diversity, integrity, trust, and respect.
• Is an integral team player, which involves flexibility, cooperation, and communication.

Competencies:

Active Listening - Effective performers offer their full attention when others speak. They listen actively, giving verbal and nonverbal cues of interest. When the speaker has finished, they paraphrase what was said to ensure understanding.

Communicativeness - Effective performers recognize the essential value of continuous information exchange. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information. They take responsibility for ensuring that their peers and supervisors have the current and accurate information needed for success.

Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances. They can demonstrate emotions appropriate to the situation and continue performing steadily and effectively.

Relationship Building - Effective performers understand that a primary factor in success is establishing and maintaining productive relationships. They like interacting with people and are good at it. They devote appropriate time and energy to establishing and maintaining networks. They initiate contacts readily and maintain them over time. They can utilize relationships to facilitate business transactions.

Problem Solving & Decision Making - Effective performers can identify problems, solve them, act decisively, and show good judgment. They isolate causes from symptoms, and compile information and alternatives to illuminate problems or issues. They involve others as appropriate and gather information from a variety of sources. They find a balance between studying the problem and solving it. They readily commit to action and make decisions that reflect sound judgment.

Work Environment & Physical Demands:

This position works indoors with exposure to regulated and moderate environmental conditions at the work site. Noise levels are frequently moderate to loud from spectators, timing systems, and pool facility acoustics. There may be routine physical discomforts from prolonged exposure to heat, humidity, moisture/wetness, and varying air conditions with temperatures of 80 degrees or higher. The position involves routine exposure to wet surfaces, chlorinated pool water, and light cleaning or event staging materials.

The position involves regular standing, walking, bending, sitting, and kneeling on wet pool decks and in control booth or office areas. Frequently uses hands and fingers to operate computers, timing consoles, buttons, tools, and meet equipment. Tasks require the ability to perceive depth, sounds, and visual cues. Occasionally lifts, pushes, pulls, or carries timing systems, stanchions, lane lines, and event supplies weighing up to 50 pounds. Communicate verbally, including projecting voice over background noise and hearing in an active aquatic facility.

Supplemental Information

IMPORTANT (Please read):

• It is important your application shows all the relevant experience you possess.
• Applications may be rejected if incomplete.
• Resumes will not be accepted in lieu of an online application; an application will be considered incomplete with a "see resume" response.
• Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience as we compare applicants.

How to Apply:

• Applications are only accepted online and must be received by the posted closing date/time.
• Selection procedures and timelines subject to change.
• Those selected must be able to provide proof of legal right to work in this country.

Hiring will be subject to successful completion of the following:

• Criminal history background investigation
• Clear drug screen following federal law
• Professional reference check

Questions or Assistance:

• If you have questions about the job posting, please contact the Human Resources department at (541) 774-2014.
• For technical assistance completing your online application, please contact Government Jobs at (855) 524-5627.
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VETERANS PREFERENCE:

Qualifying veterans and disabled veterans may obtain preference during the hiring and/or promotional selection process. As verification of eligibility, a Discharge from Active Duty (DD Form 214 or 215) must be uploaded with the online employment application. Disabled veterans must also upload a copy of the veterans disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD Form 214 or 215.

EQUAL OPPORTUNITY EMPLOYMENT:

The City of Medford is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, marital status, sexual orientation, gender identity, gender expression, age, ancestry, status as a protected veteran, physical or mental disability, medical condition, pregnancy, genetic information, or any other status protected under federal, state, or local law.

ADA:

The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and require assistance in the application process, please contact (541) 774-2074 or email: ada@cityofmedford.org.

Part-Time and Seasonal employee benefits may include:

• Paid sick leave.
• Opportunity to earn wellness incentives.
• Fully equipped fitness center available 24 hours a day.
• Oregon PERS retirement contributions paid by employer for part-time year-round positions.

01

Are you a current or former servicemember of the Oregon National Guard and seeking consideration for Veterans' Preference in this recruitment? Reminder: If yes, you must upload documentation verifying Oregon National Guard service (e.g., DD214 or NGB Form 22 showing an HONORABLE discharge or release, or other state recognized documentation confirming Oregon National Guard service) by the recruitment closing date

• Yes
• No

02

Describe why you are interested in this position and how your life or work experiences have prepared you for this role.

03

How do you build effective communication with others at work?

04

Describe your experience working with or supporting swim meets, including your role and responsibilities.

05

Describe the steps you would take to stay safe on a slippery, crowded pool deck while working around water and heavy electrical equipment.

Required Question

Employer City of Medford (Oregon)

Address 411 W. 8th St., Room 110

Medford, Oregon, 97501

Phone (541) 774-2010

Website https://www.medfordoregon.gov