Compensation:
$190,000 - $205,000
Competitive Benefits:
- Comprehensive Health Benefits: Medical with HSA, Dental, and Vision
- 403(b) Retirement Savings Plan with employer match
- Generous Paid Time Off: Vacation, personal, sick time, mental health days, and 12 paid holidays
- Employee Wellness Programs: Employee Assistance Program and mental health resources
- Learning & Development Opportunities: Educational leave, tuition assistance, training, and career development tracks
- Additional Perks: Commuter benefits, recognition programs, discount programs, flexible spending plans, and voluntary benefits including pet insurance, identity theft protection, and legal plans
JOB SUMMARY
ICL's ability to deliver high-quality services across 135 programs depends on safe, reliable, and efficiently operated facilities. We are seeking an exceptional leader to oversee Facilities and Procurement Operations and bring a strategic, enterprise-wide approach to infrastructure, vendor management, and organizational spending. This role offers a unique opportunity to strengthen operational consistency, optimize costs, and lead long-term capital planning, all while ensuring that ICL's facilities and resources continue to support our mission and the communities we serve.
Enterprise Spend & Operations Leadership
- Own and oversee total enterprise spend across facilities and procurement (OPEX Operating expenditures + CAPEX Capital expenditures)
- Establish a unified strategy linking; Strategic sourcing, Vendor management and Facilities execution.
- Drive financial discipline across all operational areas without compromising service delivery.
Facilities Operations & Capital Management
- Oversee maintenance and operations of all ICL properties (residential, office, and apartments)
- Ensure compliance with building systems, safety standards, and regulatory requirements
- Lead capital planning, including 15-year capital improvement plans
- Manage vendor contracts for; HVAC, electrical, elevators, fire/life safety systems, Cleaning, security, utilities, and repairs, Monitor building violations, inspections, and corrective actions, Oversee fleet management and lifecycle planning, and all other related operational aspects.
Procurement & Strategic Sourcing
- Develop, implement and maintain a centralized procurement strategy for workflow and processes
- Standardized procurement policies aligned with DHS, DOHMH, OMH, and other funders
- Lead sourcing initiatives to optimize cost, quality and Vendor performance while identifying opportunities for, Vendor consolidation, Cost savings and Contract renegotiations.
Vendor Management & Contract Oversight
Oversee full lifecycle of vendor relationships:
Vetting, onboarding, performance monitoring, renewal, and termination
Implement a formal vendor performance and compliance framework
Lead contract negotiation and enforcement
Maintain centralized contract repository and tracking system
Handle high-risk vendor issues, disputes, and escalations
Financial Stewardship & Cost Control
- Partner with Finance to align operations with budgeting, Forecasting and spend management
- Monitor vendors spend and cost drivers (utilities, maintenance, security, etc.)
- Conduct cost-benefit and ROI analysis for major contracts and capital projects
- Ensure procurement and facilities decisions support long-term financial sustainability
- Partner with program teams to ensure objectives regarding facilities and procurement outcomes are achieved.
Compliance, Risk & Internal Controls
- Ensure compliance with Nonprofit regulations, Government funding requirements and Audit standards
- Identify and mitigate risks such as:
- Vendor overbilling
- Conflicts of interest
- Fraud or non-compliance
- Strengthen internal controls across procurement and facilities operations
Systems, Process Improvement & Automation
- Implement and optimize systems for:
- Procurement workflows
- Vendor tracking
- Facilities management (e.g., Angus or similar)
- Standardize processes:
- Purchase requests
- Approvals
- Vendor onboarding
- Drive automation, reporting, and dashboarding for executive visibility
Cross-Functional Leadership
Partner with:
Finance (budget, reporting, audits)
Programs (service delivery needs)
Legal & Compliance
Serve as a key operational advisor to the CFO and Executive Team
Align operational decisions with programmatic and financial priorities
Serve as key partner to:
Finance (budgeting, reporting, audits)
Program leadership (service delivery needs)
Executive team (strategic planning)
Act as the bridge between financial oversight and operational execution.
Leadership & Organizational Development
- Lead and develop a multi-layered team across:
- Facilities
- Procurement
- Vendor Management
- Establish clear accountability structures and KPIs
- Build a culture of:
- Performance
- Transparency
- Continuous improvement
Essential Knowledge, Skills and Abilities:
- Enterprise operations leadership
- Procurement and vendor strategy expertise
- Strong financial and cost management acumen
- Facilities and infrastructure oversight
- Contract negotiation and vendor governance
- Strategic thinking with execution focus
- Change management and organizational integration
- Committed to active promotion of ICL values and goals.
- Knowledge of property management & maintenance and operational planning.
- Detailed knowledge of computer systems and programs related to and necessary for the performance of the job.
- Knowledge or inventory management.
- Knowledge of safety related matters.
- Ability to work and collaborate as part of a multi-disciplinary team. Ability to interact well with others and be culturally sensitive to both staff and consumers.
- Ability to react appropriately in emergency situations.
- Ability to lead and supervise and evaluate subordinates.
- Ability to communicate at the highest levels.
- May spend upwards of fifty percent of the workweek in the field traveling within the Greater New York area.
Qualifications and Experience:
- Master's degree in business, Finance, Operations, Engineering, or related field
- 12-15+ years of experience across:
- Facilities operations
- Procurement / sourcing
- Vendor management
- 7+ years in executive leadership roles
- Experience in nonprofit, healthcare, or multi-site operations preferred.
- Equivalent combination of education, training, and experience will be considered. Engineering degree a plus.