Surgery Scheduler - GI Procedures - Clinical Administrative Coordinator

Surgery Scheduler - Gi Procedures - Clinical Administrative Coordinator

Job Location: Laguna Hills, CA, USA, 92653 Work Model: Onsite Shift: M-F 8:00am to 5:00pm Employment Type: Temp to Hire FT/PT: Full-Time Estimated Duration (In months): 4 Min Hourly Rate($): 20.00 Max Hourly Rate($): 25.00 Must Have Skills/Attributes: Administrative, EPIC, Healthcare, Tracking Experience Desired: Strong communication skills for interacting with patients, doctors, and administrative teams (1+ yrs); EPIC and Healthcare documentation, Scheduling systems (1+ yrs); Insurance processes and pre-authorization requirements (1 yrs) Required Minimum Education: High School Diploma or equivalent

Required Qualifications:

• Strong communication skills for interacting with patients, doctors, and administrative teams
• Organizational skills to manage multiple schedules and deadlines effectively
• Knowledge of insurance processes and pre-authorization requirements
• Proficiency with scheduling software (e.g., OR Manager, Epic, Cerner) and electronic health records
• Ability to prioritize tasks and respond promptly to urgent scheduling needs
• Experience with healthcare documentation and scheduling systems such as: EPIC

Responsibilities:

• Schedule surgeries according to physician requests, surgeon availability, and patient medical needs, using established clinic or hospital guidelines
• Coordinate pre-operative requirements, including obtaining authorizations, medical clearances, lab results, and test reports before scheduling
• Communicate with patients to confirm appointment details, provide pre- and post-operative instructions, and answer questions about surgery logistics
• Manage patient records and ensure all necessary forms, consents, and insurance information are complete and accurate
• Update schedules promptly for any changes, and notify all relevant parties (physicians, clinic staff, insurance) of modifications
• Handle administrative tasks such as preparing surgical packets and ensuring supplies and documentation are ready for procedures
• Collaborate with clinic staff. Key tasks include scheduling colonoscopies, EGDs, and other GI procedures; reviewing provider orders; confirming patient demographics; managing referrals and authorizations; documenting patient communications
• Strong proficiency in Outlook for patient and provider communication, Excel for tracking schedules, authorizations, and reports, Word for letters, instructions, and templates, Teams for internal communication
• Knowledge of obtaining prior authorizations, checking eligibility and benefits, and using payer portals.
• Skills include: Updating demographics, Verifying insurance information, Reviewing consent and registration forms, Managing patient records
• Ability to manage provider and procedure schedules, coordinate endoscopy center availability, schedule anesthesia when required, handle cancellations, reschedules, and waitlists, optimize procedure block utilization