Support Specialist - Physician Recruitment - Full Time

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Job Type

Full-time

Description

Join Our Team

We are seeking a highly organized, detail-oriented, and service-focused Support Specialist to support our phyisician and advanced practice provider recruitment efforts. This role serves as a key administrative partner throughout the recruitment lifecycle, ensuring an exceptional candidate experience while supporting recruiters, hiring leaders, and onboarding teams.

The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and possesses outstanding communication and organizational skills.

Essential Responsibilities:

• Provide administrative support for physician, provider, and clinical recruitment activities.
• Coordinate candidate interviews, site visits, travel arrangements, and recruitment events.
• Manage recruitment databases, applicant tracking systems, and candidate records.
• Prepare offer letters, employment agreements, recruitment correspondence, and onboarding documentation.
• Assist with credentialing, licensing, and onboarding processes by collecting and tracking required documentation.
• Coordinate communication between candidates, recruiters, hiring managers, department leaders, and external agencies.
• Maintain recruitment reports, dashboards, and data analytics to support hiring initiatives.
• Track recruitment expenses, invoices, and vendor agreements.
• Assist with physician onboarding activities and retention initiatives.
• Support career fairs, networking events, and recruitment marketing campaigns.
• Ensure compliance with organizational policies and applicable employment regulations.
• Perform other administrative and recruitment-related duties as assigned.

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Paid time off and holidays
• Retirement savings plan
• Professional development opportunities
• Collaborative and mission-driven work environment
• Opportunity to make a meaningful impact on healthcare recruitment and retention

If you are passionate about helping connect exceptional healthcare professionals with meaningful career opportunities, we encourage you to apply today.

Requirements

Qualifications:

Required

• Associate's degree in Human Resources, Business Administration, Healthcare Administration, or related field; equivalent experience may be considered.
• Minimum of 2 years of administrative, recruitment, human resources, or healthcare support experience.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Strong organizational, multitasking, and project coordination skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred

• Experience supporting physician, provider, or healthcare recruitment.
• Experience with applicant tracking systems and HRIS platforms.
• Knowledge of physician credentialing, onboarding, and healthcare operations.
• Experience coordinating travel and candidate interview logistics.

Competencies

• Exceptional attention to detail
• Customer service mindset
• Professional communication skills
• Ability to manage competing priorities
• Strong problem-solving abilities
• Team-oriented and collaborative approach
• High level of integrity and confidentiality