Essential Functions
- Provides supply management for OR/Specialty areas through maintaining, monitoring, adjusting, and supply replenishment of inventory areas, processing requisitions, tracking/expediting of orders, and assisting with new product requests and conversions.
- Processes consignment requisitions accurately and timely including contract verification. Effectively works with vendors on un-authorized supplies, documentation issues and/or revised pricing. Sees process through completion.
- Assists with the research and implementation of opportunities to improve efficiencies and reduce cost. Evaluates and adjusts par levels for cost effectiveness. Manages expired and obsolete inventory.
- Regularly maintains and updates order guides/par areas, organizes storeroom/supply areas and updates labeling systems to ensure efficient ordering and inventory processes.
- Effectively works with corporate for item add/activations, contract issues, and Epic item integrity.
- Processes non-stock order requisitions accurately and timely. Follows up as needed; works effectively with purchasing.
- Reviews procedural area schedule for future cases that may require special needs, such as implants, supplies, etc.
- Drives approved conversions to completion and assists with coordinating new product trials and conversions.
- Responsible for the coordination or collaboration in the tissue tracking system, as agreed upon by the individual facility, market or organization.
- Actively participates in meeting and/or exceeding departmental and individual goals.
- Oversees recall notifications and takes action when required. Sends necessary information on any affected inventory to procurement to process returns, where applicable.
- Daily reviews of on-hand quantities, caseload schedule, and physician needs.
- Communicates with all levels of the procedural team to resolve supply issues, special needs, re-establish par levels or reconcile products on shelves or specialty carts.
- Serves as a liaison for Supply Chain, vendors and service line specialists, or Nursing Operations Manager to improve efficiency and customer service.
- Facilitates equivalent product substitutions with service line specialists, Nursing Operations Manager and Corporate Resource Analyst.
- Responsible for updating and maintaining Supply Chain’s process for reconciliation of borrowed/loaned product between departments or other facilities outside of the onsite procedural area.
- Responsible for the receipt and verification of all shipments ordered through the requisition process.
- Responsible for receiving, opening boxes and restocking supplies promptly upon delivery.
- Capable of performing all aspects of the Bill Only process.
- Builds and maintains relationships with customers to ensure needs are being met and responds to requests in a timely manner.
- Takes ownership of assignments; other duties as assigned or requested. Acting as the primary resource and support for the clinical colleagues in procedural/specialty areas.
- Actively updates and manages inventory and par levels for annual inventory.
- Maintains reasonably regular, punctual attendance consistent with Baptist Health policies, the ADA, FMLA and other federal, state, and local standards.
- Maintains compliance with all Baptist Health policies and procedures.
- Performs all other duties as assigned.
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Other Related Functions
- Participates in Corporate Surgical Supply Chain meetings, or other procedural related committees, and coordinates activities with other facilities, supports corporate standardization efforts.
- Participates in continuing quality improvement strategies.
- Case picking and put away, when necessary.
- Responsible for updating preference cards, as needed.
- Participates in various committees, as needed.
- Ability to analyze and interpret data and take action.
- Ability to act independently by managing multiple priorities, projects, and tasks.
- Ability to deal with stressful situations.
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