Supply Accounting Specialist

PURPOSE AND SUMMARY STATEMENT

Perform all essential job functions related to energy administration under the direction of the Supply Accounting Lead, Energy Controller, and other management.

KEY RESPONSIBILITIES

• Process incoming invoices for fuel purchases made by the Energy Procurement team. Match invoices with inventory documents (bill of ladings [BOLs] and internal documents) and prepare them for processing
• Responsible for processing for payment of all invoices of fuel purchased for resale company-wide
• Resolve questions and discrepancies found on invoices
• Process billing of customer accounts for sales of direct fuel loads
• Process miscellaneous incoming payments for the Energy Division
• Initiate monthly inventory tasks for multiple divisions and review inventory counts/variances and prepare monthly inventory reports
• Complete weekly regulatory filings affiliated with fuel sales
• Assist with yearly mailings required for the Energy Division.
• Set up resale inventory items in the computer system for location use.
• Advise on updates needed for processing entries and reporting documents.
• Maintain a filing system for payable files in accordance with retention guidelines.
• Assist with end-of-year audit preparation.
• Use Microsoft Teams for communication
• Help with front desk phones when needed.
• Provide additional support to other divisions within the company as needed
• Perform other duties as assigned
• Other responsibilities as assigned.

REQUIREMENTS

• Demonstrates ability to work independently and in a team-oriented environment
• Ability to communicate effectively with company managers, employees, customers, and outside third-party interests
• Demonstrated organization, planning, and problem-solving skills and ability to handle multiple tasks, prioritize work, and with ability to perform under schedules and deadlines
• Computer and attention-to-detail skills and the ability to use the computer to enhance business processes
• Must be able to move/lift up to 25 pounds
• Must be able to sit/stand for extended periods of time
• Specific vision abilities are required such as close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus

QUALIFICATIONS

• High school diploma or equivalent

BENEFITS

• Competitive wages
• Medical (PPO & High-Deductible plans), Dental, & Vision insurance
• Flexible/HSA Spending Plans
• Life Insurance
• 401K Plan with match
• Short-term & Long-term Disability
• EAP
• Cancer Insurance
• Vacation, sick, & paid holidays