Supervisory Administrative Officer

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Supervisory Administrative Officer

Department of Veterans Affairs Veterans Health Administration Long Beach Veterans Health Administration - Diagnostic Imaging Service

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Summary

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Duties

Requirements

How you will be evaluated

Required documents

How to apply

Summary

The Business Manager/Supervisory Administrative Officer for the Imaging Healthcare Group reports to the Chief of Imaging and serves as the services administrative leader. The position oversees human resources, budget and finance, program analysis, office support, document control, logistics and daily operations. The incumbent advises Imaging leadership, improves business processes, ensures effective administrative services, and supervises the Imaging Healthcare Groups administrative staff.

Learn more about this agency

Summary

The Business Manager/Supervisory Administrative Officer for the Imaging Healthcare Group reports to the Chief of Imaging and serves as the services administrative leader. The position oversees human resources, budget and finance, program analysis, office support, document control, logistics and daily operations. The incumbent advises Imaging leadership, improves business processes, ensures effective administrative services, and supervises the Imaging Healthcare Groups administrative staff.

Learn more about this agency

Overview

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Accepting applications This job will close when we have received 50 applications which may be sooner than the closing date. Learn more

Location 1 vacancy in the following location: Long Beach, CA

No matching locations found.

Work site options Telework eligible: No Remote job: No Relocation expenses reimbursed: No

Salary $104,349 - $135,657 per year

Pay scale & grade: GS 12 Promotion potential: None

Learn more about pay scale and grade Pay scale and grade determines the salary of the job.

Work schedule: Full-time Travel Required: Not required Appointment type: Permanent Occupations and job series: 0341 Administrative Officer Supervisory status: Yes Federal service type: This job is in the Competitive Service Represented by a union: No Drug test: No Security clearance: Not Required Position sensitivity and risk: Non-sensitive (NS)/Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job. Background check type: Credentialing/Suitability/Fitness Financial disclosure required: No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: CBSX-13099586-27-JJ Control number: 890175400

This job is open to

• Help/Internal to an agency: Current federal employees of the hiring agency that posted the job announcement.
• Career transition (CTAP, ICTAP, RPL): Federal employees whose job agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency Open to current permanent Long Beach VA employees only.

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Duties

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Duties include but are not limited to the following:

• Monitor and track obligations and/or expenditures for base/mission support functions.
• Supervision of administrative staff within the Imaging Healthcare Group.
• Budget formulation, justification, execution, financial management, and financial reporting.
• Make recommendations on obligations for salaries, travel, equipment, supplies, etc.
• Serve as control point official with authority to obligate and verify fund expenditures (2237s and 1358s).
• Identify potential resource needs, facilitate acquisition of additional resources, and establish criteria to evaluate effectiveness of additional resources.
• Coordinate all areas of supply administration (i.e., expendable supplies, new and replacement equipment requisitions, repairs, disposal, etc.).
• Initiate and coordinate requests for repairs of equipment, telephone installations or relocations, computers, printers, etc.
• Ensure the maintenance of the services equipment inventory list.
• Ensure the monitoring of the environment of care of the services clinical and administrative space.
• Formulate plans for proper space utilization.
• Prepare and/or review requests for construction justifications, remodeling, and alterations.
• May serve as a secondary ADP coordinator for the service and ensure compliance with least privilege requirements.
• Provide planning and oversight for a variety of special and/or continuing programs (i.e., the Savings Bonds, Combined Federal Campaigns, Freedom of Information Act and/or the Privacy Act).
• Plan, develop, and execute assigned clinical service administrative management program needs.
• Oversee a variety of functions (i.e., incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls and/or organizational files management).
• Maintain comprehensive databases to provide information and prepare reports.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and/or strategies.
• Explore solutions to problems and recommends action based on the results of studies.
• Collect, analyze, interpret, advise on, and present data and/or information for leadership decision-making.
• Participate in strategic planning for the development and implementation of both long and/or short-range policies and/or plans for the service.
• Improve and/or maintain performance measures and/or monitors such as access and patient satisfaction.
• Serve as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management, and/or manpower utilization.
• Assist management in preparing position descriptions, implementing new classification standards and/or explaining position classification to employees.
• Serve in the capacity of Contracting Officer Representative (COR).
• Monitor and approve billing for services contracted to outside vendors and/or providers.

Work Schedule: Full-time, Monday through Friday, 8:00 am - 4:30 pm Telework: Not eligible Virtual: This is not a virtual position. Position Description: PD Supervisory Administrative Officer PD13874AR Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not Required.

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable forms of identification will be required to complete pre-employment requirements: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
• Effective May 7, 2025, drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest we may consider:
• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement (10/30/2026).

Time-In-Grade Requirement

• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position, you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience as described below:

Specialized Experience

• In addition to meeting time in grade requirements, you must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
• Performing administrative functions within the assigned clinical organization (e.g., administration, human resources management, budget and/or finance management and/or program analysis, office support services, document control, logistics, a variety of related administrative matters in support of a medical facility), and
• Advising management.

You will be rated on the following Competencies for this position:

• Accountability
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Problem Solving
• Resilience

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual,