Supervising Law and Justice Office Specialist

Supervising Law and Justice Office Specialist

Salary

$54,912.00 - $77,417.60 Annually

Location

Throughout San Bernardino County, CA

Job Type

Full-time

Job Number

26-12078-02

Department

Multiple County Departments

Opening Date

10/31/2026

Closing Date

11/9/2026 5:00 PM Pacific

FLSA

Exempt

• Description
• Benefits
• Questions

The Job

San Bernardino County is currently accepting applications for Supervising Law and Justice Office Specialists who supervise, plan, organize, and coordinate complex law and justice functions and services within the Probation or Sheriff's Department.

Duties may include but are not limited to:

• Supervising, interviewing, and making recommendations for hire.
• Reviewing and evaluating job performance; handling disciplinary actions.
• Training, assigning, and prioritizing work assignments.
• Developing, modifying, and implementing policies and procedures governing clerical operations of the department, division, and/or unit consistent with legal, court, and other requirements.
• Resolving difficult and complex procedural problems; researches state law, county codes and policies.
• Establishing expenditure controls over all office equipment and supplies.
• Utilizing and reviewing entries in a variety of specialized computer systems such as CJIS (Criminal Justice Information Systems), CLETS (California Law Enforcement Telecommunications System), JIMS (Jail Information Management System), CNI (Central Names Index).

For more detailed information, refer to the Supervising Law and Justice Office Specialist job description.

The eligible list from this recruitment will ONLY be used to fill vacancies within the Probation or Sheriff's Department.

EXCELLENT BENEFITS

To review job-specific benefits, refer to: Summary of Benefits and the Memoranda of Understanding (MOU).

CONDITIONS OF EMPLOYMENT

Background: Prior to appointment, applicants will be fingerprinted and must pass an extensive background investigation, including a polygraph examination. Applicants must not have been convicted of a felony. Some departments may require an additional background screening, which includes a credit check.

Body Art Policy: While on duty shall not exhibit, display, allow to be visible, etc. any body art (e.g. any physical alteration or modification including, but not limited to, tattooing, piercing, stretching, branding, beading/implantation, scarification, etc.). Any body art shall be completely covered by articles of clothing, a skin-colored patch not exceeding three (3) inches by three (3) inches, or skin-colored cosmetic makeup.

Policies: All incumbents are expected to adhere to all county and department-specific policies.

Shift: Some positions require availability to work all shifts; incumbents may be required to work rotating shifts, weekends, holidays, evenings, and may be required to assist after normal duty hours in emergency situations. Shift differentials and overtime compensation are available. Indicate shift availability on the supplemental questionnaire.

Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Travel: Travel throughout the County may be required. Employees will be required to make provisions for transportation. Mileage reimbursement may be available.

Minimum Requirements

Must meet ONE of the following options:

Option 1:

Three (3) years of full-time work experience performing a wide variety of complex, specialized office clerical duties, which are non-routine in nature and require independent decision making.

Option 2:

Two (2) years of full-time equivalent fiscal work experience reviewing, reconciling, and maintaining fiscal/accounting records as the primary function of the job.

Option 3:

Two (2) years of clerical experience within a law enforcement agency utilizing a variety of agency systems including warrants, jail management, records imaging, and state and federal teletype applications such as JIMS, CLETS and NCIC.

Note: Retail sales and food service experience is not qualifying.

Desired Qualifications

• Extensive complex clerical and/or fiscal experience performing specialized work within a law enforcement agency that includes supervisory or lead experience.
• Process driven with the ability to lead a team while providing excellent customer service.
• Demonstrated ability to work in a fast-paced environment while making sound decisions and handling unforeseen conflict.

Specialized Experience: Some positions may require specialized experience. You must complete the appropriate portion of the Supplemental Questionnaire in order to be considered.

Selection Process

Examination Procedure:

There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department.

Application Procedure:

Please complete and submit the online employment application and supplemental questionnaire for consideration before the posted deadline. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the closing of this recruitment. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.

If you require technical assistance, please review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

All communications regarding the selection process will be via email. Applicants are encouraged to check their e-mails frequently to obtain any correspondence associated with this recruitment. Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

Equal Employment Opportunity (EEO)/ Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (PDF) within one week of a recruitment filing deadline.

Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans Preference points. For details and instructions on how to request these points, please refer to the Veterans Preference Policy.

For more important details, review the Applicant Information and County Employment Process.

Supervisory Unit

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits* for more information

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

• Retirement benefits subject to change.

01

Instructions: The information on the application and your responses to the following supplemental questions will be used in a competitive evaluation of qualifications and will be used to determine your placement on the eligible list.

To be given consideration, experience listed on this questionnaire must also be listed and fully detailed in the work experience section of your application. Do not refer to a resume as they will not be reviewed.

• I have read and understand the above statement.

02

Indicate which option you qualify under:

• I have at least three (3) years of full-time work experience performing a wide variety of complex, specialized office clerical duties, which are non-routine in nature and require independent decision making.
• I have at least two (2) years of full-time equivalent fiscal work experience reviewing, reconciling, and maintaining fiscal/accounting records as the primary function of the job.
• I have at least two (2) years of clerical experience within a law enforcement agency utilizing a variety of agency systems including warrants, jail management, records imaging, and state and federal teletype applications such as JIMS, CLETS and NCIC.
• None of the above.

03

Qualifying Employer: Provide the name of the employer where you acquired your qualifying experience. For each employer, include a brief description of the primary duties performed as they relate to the minimum requirements of this position. Ensure this employer is included and fully detailed in the work experience section of your application. If no experience, indicate "N/A".

04

Complex, Specialized Clerical Experience: Describe your experience performing a wide variety of complex, specialized office clerical duties. Ensure this experience is included in the work experience section of your application. Be sure to include name of employer and dates of employment. If no experience, indicate "N/A".

05

Fiscal Experience: Describe your fiscal work experience reviewing, reconciling, and maintaining fiscal/accounting records. Ensure this experience is included in the work experience section of your application. Be sure to include name of employer and dates of employment. If no experience, indicate "N/A"..

06

Law Enforcement Information Systems: Indicate the law enforcement system(s)/databases you have utilized (e.g., JIMS, CLETS, NCIC). Include a brief description on how you used these systems and where this experience was obtained. Ensure this experience is included in the work experience section of your application. Be sure to include name of employer and dates of employment. If no experience, indicate "N/A"..

07

Lead/Supervisory Experience: Indicate lead/supervisory tasks you performed for the experience cited in the question above. Check all that apply.

• Advise on work problems
• Assign and review work
• Train staff
• Approve leave time
• Change work schedules
• Counsel on behavior problems
• Give input on work performance evaluation
• Write work performance evaluations for supervisors signature
• Write and sign work performance evaluations
• Interview candidates for hiring
• Make final hiring decisions
• Recommend disciplinary actions
• Carry out disciplinary actions (write reprimands, terminations, etc.)
• None of the above

08

Lead/Supervisory Experience: Describe your experience performing lead duties and/or supervising clerical staff. Include the following:

Your titleNumber and titles of employees supervised/leadEmployer nameYour responsibilities (e.g., staff development, training, hiring decisions, disciplinary actions, and work performance evaluations.) If no experience, indicate "N/A".

09

SPECIAL SKILLS: Some departments require special skills and may request verification (certificates, etc.) at the time of interview. To be considered for a special skill, indicate your experience and check all that apply.

• By checking this box, I am indicating that I read and understand the above statement.

10

SPECIAL SKILLS: Indicate in which areas you have at least six (6) months of experience. Check all that apply. Please note: Applicants who falsify the application or application materials may be subject to removal from the eligible list, per personnel rule 5.4 h.

• Payroll: processing, auditing, correcting and calculating payroll
• Billing: preparing, processing or issuing invoices/claims
• Accounts Receivable: receiving and posting payments to proper accounts
• Accounts Payable: processing invoices and other expenditures for proper documentation AND preparing for payment
• Budgeting: participating in budget preparation, as well as experience monitoring purchases and expenditures
• Excel: experience using Excel and/or other spreadsheet software
• Quickbooks: experience using Quickbooks
• SAP: experience using SAP software
• Time & Attendance Systems: experience using time and attendance systems (Ex: ADP or Kronos)
• Law Enforcement Information Systems: experience using JIMS, CLETS, NCIC, and/or other law enforcement systems/databases.
• Word: experience using Word and/or other word processing software
• Law Enforcement: experience providing clerical or fiscal support in a law enforcement setting
• Rules and Regulations: Experience interpreting and applying complex rules and regulations
• Customer Service: Experience providing customer service to public
• None of the above

11

Departments may request candidates by area of interest such as Clerical, Fiscal, or both. Indicate the areas in which you are willing to work.

• Only Clerical
• Only Fiscal
• Both Clerical and Fiscal

12

Availability: Some positions require availability to work ALL SHIFTS. Shifts include Day, Swing, Night, Rotating, Weekend; as well as mandatory overtime and holidays. NOTE: If you are not available to work all listed shifts, your name will not be referred for positions that require full shift availability. Are you available to work all shifts listed above?

• Yes, I am available for ALL shifts.
• NO, I am NOT available for all shifts.

13

I understand this is a Law and Justice Recruitment only, the established eligible list will be used to fill positions in the departments mentioned above. This list will NOT be used to fill County wide vacancies.

• I have read and understand the statement above.

14

Department Availability: This recruitment is a Law and Justice only recruitment. Select the boxes that indicate your availability to the following Law and Justice departments. Please check all that apply.

• Probation Department
• Sheriffs Department

15

Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above.

16

ATTENTION GMAIL USERS

We have become aware of an increase in Gmails spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.

For your convenience, a step-by-step guide to create and apply filters within Gmail is available in the attached PDF. Download the PDF Guide. Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.

Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your www.governmentjobs.com (Neogov) account inbox. All notifications will appear there.

• I understand

17

Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.

Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question

Employer San Bernardino County

Address 175 West Fifth Street, 1st Floor

San Bernardino, California, 92415-0440

Phone (909) 387-8304

TTY Users: 711

Website http://www.sbcounty.gov/jobs