| Location | Kingwood, WV |
Substitute Secretary
Shift: 7:00 am - 3:00 pm
Salary Range: Pay Grade E
SUBSTITUTE SECRETARY CLASS IS SCHEDULED FOR THURSDAY, NOVEMBER 5, 2026 AT 9:00 AM AT THE BOE OFFICE. APPLYING FOR THIS POSITION ENROLLS YOU FOR THE CLASS ON NOVEMBER 5, 2026.
General Qualifications: Must pass state's required competency test; Must have attained a high school diploma or GED equivalent. Organizational Skills: Organize, schedule and prepare materials for meetings. Input and follow up on maintenance work orders. Maintain an efficient filing system, in both electronic and hardcopy format. Maintain student records, including student transcripts, permanent record cards, absentee, tardy, and discipline lists. Maintain personnel records such as certifications and insurance memberships as required by respective office. Sort, stamp date received and route incoming mail. Communication Skills: Answer and route incoming telephone calls. Maintain confidentiality as required by the position. Maintain a positive, professional attitude and appearance at all times. Receive and work with parents, public and officials who enter the facility in a professional manner. Critical Thinking Skills: Maintain strict records and follow protocol for signing out students to authorized persons. Practice good safety habits and have knowledge of basic first aid. Be familiar with emergency preparedness and security procedures. Technical Skills: Order and stock office supplies. Perform bookkeeping and financial activities such as purchase orders, time sheets, balance books, balance bank statements, prepare checks, and make bank deposits. Prepare and proofread correspondence, reports, charts, expense forms, booklets, purchase orders, business forms, certificates, etc. Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) as it relates to the job. Have a working knowledge of computer work processing software and other computer software pertinent to the respective office. Operate and monitor maintenance of office machines such as computer, copier, fax machine, calculator, scanner and printer. Professional Development Attend in-service and job-related training programs. Work toward skill improvement and efficiency.