Subcontracts Specialist

Title:Subcontracts Specialist
Department: SCM
Office Location:Houston, TX
Supervisor: Director of Subcontracts
FLSA Status:Exempt
Position Status:Permanent, Full-time

Work Status (Remote, In-Officeor On-Site):Remote

SUBCONTRACTS SPECIALIST

Hanwha Qcells USA Corp (Qcells USA), headquartered in Houston, TX, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superiorquality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

The Subcontracts Specialist is responsible for conducting the subcontract buyout process from RFP to subcontract execution and administration. This includes but is not limited to identifying new subcontractors, supporting the pre-qualification process, preparing and managing RFPs, proposal analysis, coordinating with other functional groups for proposal review and subcontracting, Subcontract formation, assisting with Subcontract execution and aspects pertaining to the administration of Subcontracts in the field. This individual will support the preparation of highly complex, customized subcontracts which involve the integration of many diverse elements of high cost and/or risk. They will be responsible for overall coordination of the Request for Proposal process and facilitation of subcontract agreements with support of other functional groups.This position reports to the Senior Subcontracts Manager, Subcontracts Manager, or another management personnel that the CEO of the Company may designate. This position isremoteand working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position may requiretravel up to 10%.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES
 

• Administer the RFP Process with limited direction, including, but not limited to:

o         Prepare comprehensive bid lists sourcing qualified Subcontractors proficient in performance of the scope of work required;

o         Prepare/issue Solicitations of Interest and RFPs to qualified subcontractors, including working with other functional groups to gather all required documents and data;

o         Determine and maintain bid schedules in accordance with project schedules;

o         Coordinate responses to RFIs from bidders;

o         Receive and file Subcontractor proposals in accordance with Company document management processes and filing structure;

o         Review Subcontractor proposals and prepare commercial bid evaluations for team review and award;

o         Facilitate technical bid evaluations from appropriate parties as applicable;

o         Prepare award recommendation;

• With support of the Subcontracts Manager and QCells legal as needed, perform commercial negotiations for Subcontract Agreementsin accordance with company policies and guidelines;
• Perform Subcontract formation; approval routing and execution;
• Perform Subcontractor pre-qualifications in accordance with Company procedures;
• Perform Subcontractor management activities to add newly qualified Subcontractors into company ERP system;
• Prepare and update database of Subcontractor pricing by trade, for historical data analysis;
• Maintain accurate and complete records in accordance with record retention procedures;
• Regular attendance, in accordance withcompany's attendance policy and supervisory assignment, is an essential job duty requirement for this position.
• Perform otherduties and specialprojects, asassignedby Management

REQUIRED QUALIFICATIONS
 

• Bachelor's Degree required
• Minimum 3-5 years of experience in Construction Contracts/Subcontracts Management and/or Procurement. General knowledge of supply chain management and procurement, as well as construction principles and processes.

o         Sr. Specialist level required 4-6 years of experience in ProcurementSubcontracts Management

• Minimum 2 years of experience in solar and/or construction field project at the project size of over $30M in procurement of equipment/material or subcontracting

o         Sr. Specialist level requires minimum of 4 years of experience in solar/construction

• Preferred experience in Solar or Renewable Energy
• Knowledge of Subcontracts management including RFP, formation, terms and conditions, execution and administration
• Ability to work on own in a fast pace, professional, team environment with minimal supervision
• Excellent organizational skills and attention to detail
• Understand schedule deadlines and drive action items toward completionin accordance with required dates/deadlines
• Strong verbal and written communication skills
• Confidence and ability to interact with people at all levels of the organization
• Strong understanding of construction management software systems (Procore preferred)
• Able to identify, investigate and solve problems that might arise with order and in timely manner.
• SAP Experience preferred

EXAMPLES OF PHYSICAL DEMANDS

• Stationary Position: frequentlyremains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech:frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
• Travel: up to 10% as needed

EXAMPLES OF WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)
• Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.

We are committed to the full inclusion of all qualified individuals.  As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment.  Please contact us to request accommodations at

hr-usa@qcells.com