| Location | Minneapolis, MN |
Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for a Site Subcontracts Administrator to join its Projects business focusing on Process & Chemicals (PC). This opportunity is Onsite in Sartell, Minnesota.
#LI-Onsite
The Role
Wood is seeking an experienced Site Subcontracts Administrator to support our client, Niron Magnetics, on-site in Sartell, Minnesota. In this role, you will be responsible for the comprehensive contract administration and lifecycle management of on-site subcontractors. Serving as the contractual subject matter expert (SME), you will manage subcontractor onboarding and pre-mobilization requirements, oversee document control setup and IFC distributions via Fusion Live, evaluate and process Field Change Orders (FCOs), draft contractual correspondence, and facilitate weekly progress meetings and reporting across project stakeholders.
Our Clients and Projects
Designing the future. Transforming the world.
Wood''s Process & Chemicals business is a leading player in key market sectors including traditional refining, petrochemicals, specialty chemicals, advanced materials, hydrogen production, and CCUS. We offer a comprehensive range of engineering and project management services and are market-leading integrators of refinery and petrochemicals facilities, driving innovation in sustainable fuels and advanced materials for the energy transition.
What we can offer
Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don''t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world''s most critical challenges.
Expected:
Desirable:
Manages the onboarding of new subcontractors.
0 Construction Execution Plan
o Safety deliverables
o Quality deliverables
o Project Controls deliverables
o Notifies Doc Control that new contractor needs to be set up.
o Assists contractor with any training that maybe required for Fusion Live
o Assures that contractor receives all IFC deliverables in a timely manner after contract award.
o Will obtain information required and assemble any RFQ's required on site.
o Will create requisitions and obtain quotes for items that need to be furnished by Wood
o Receive and review FCO's from subcontractor
o Will help validate unit rates or T&M rates when used for scope changes or additions.
o Send to Wood CM team for review and validation
o After CM approves, send to client for approval
o Will distribute approved FCO to CM team, client team and subcontractor
o Added scope or scope change
o Deduction of scope
o Breach of contract
o Any matters that need to be addressed in writing per the contract guidelines.
o Will set up meetings, present meetings in person and/or on Teams, and keep all meeting minutes and records.
o Will manage the weekly report and expedite the required information for the report from CM's, Engineering, Procurement, Project Controls, Safety, Quality and Subcontractors and distribute weekly.
o Will be the SME of each contract and will assist CM Team to assure that we operate within the limits of the contract.
o Will be the contact person for all Subcontractor's contract administration needs
o Will be the lead person to obtain any contractual documents or information needed from each contractor
o Will be the contact person for all contract queries raised by the Subcontractors or CM Team
Manages the onboarding of new subcontractors.
0 Construction Execution Plan
o Safety deliverables
o Quality deliverables
o Project Controls deliverables
o Notifies Doc Control that new contractor needs to be set up.
o Assists contractor with any training that maybe required for Fusion Live
o Assures that contractor receives all IFC deliverables in a timely manner after contract award.
o Will obtain information required and assemble any RFQ's required on site.
o Will create requisitions and obtain quotes for items that need to be furnished by Wood
o Receive and review FCO's from subcontractor
o Will help validate unit rates or T&M rates when used for scope changes or additions.
o Send to Wood CM team for review and validation
o After CM approves, send to client for approval
o Will distribute approved FCO to CM team, client team and subcontractor
o Added scope or scope change
o Deduction of scope
o Breach of contract
o Any matters that need to be addressed in writing per the contract guidelines.
o Will set up meetings, present meetings in person and/or on Teams, and keep all meeting minutes and records.
o Will manage the weekly report and expedite the required information for the report from CM's, Engineering, Procurement, Project Controls, Safety, Quality and Subcontractors and distribute weekly.
o Will be the SME of each contract and will assist CM Team to assure that we operate within the limits of the contract.
o Will be the contact person for all Subcontractor's contract administration needs
o Will be the lead person to obtain any contractual documents or information needed from each contractor
o Will be the contact person for all contract queries raised by the Subcontractors or CM Team