| Location | Mesa, AZ |
The Program Entry and Compliance Analyst provides specialized student services and program coordination to support students in selective-entry and healthcare programs from application and admission through ongoing compliance and clinical readiness. Reporting to the Senior Program Entry and Compliance Analyst, this position independently coordinates assigned program-entry, enrollment, onboarding, and healthcare compliance processes to help students meet established requirements and progress successfully through their programs. The Analyst reviews and verifies eligibility and compliance documentation, monitors deadlines and student records, identifies outstanding requirements, and provides guidance and follow-up to prospective, admitted, and continuing students. The position applies institutional, program, regulatory, accreditation, and clinical-partner requirements; resolves student, documentation, and system issues; and collaborates with academic program leadership, college departments, clinical partners, and compliance vendors. As part of a cross-functional team, the Analyst maintains accurate records and tracking systems, contributes to process improvements, and provides coverage across assigned programs to ensure consistent, timely, and student-centered services.
Essential Functions
30% - Healthcare Compliance and Clinical Readiness Coordination
Coordinate and administer healthcare compliance and administrative clinical-readiness processes for students and applicable faculty in assigned programs. Review, verify, maintain, and monitor required documentation and compliance records, including immunizations, certifications, background checks, drug screenings, fingerprint clearance, and other institutional or clinical-partner requirements. Establish and monitor compliance timelines; identify missing, incomplete, incorrectly submitted, or expiring documentation; communicate required actions and deadlines; and provide individualized follow-up to support continued eligibility for clinical participation. Coordinate administrative onboarding requirements and compliance information with clinical partners, vendors, and program leadership; maintain accurate records across applicable compliance platforms; and resolve documentation, system, and clearance issues within established policies and procedures. Identify potential compliance risks and escalate unresolved or consequential issues to the Senior Analyst and designated program authorities.
25% - Student Entry, Selection, and Enrollment Coordination
Coordinate and administer specialized student-entry and enrollment processes for assigned selective-entry, cohort-based, and other designated programs. Review applications and required documentation, evaluate eligibility against established program criteria, maintain applicant and waitlist records, coordinate acceptance communications and cohort onboarding, and support orientations and related enrollment activities. Establish and monitor student-entry timelines and deadlines; communicate program requirements, application status, and next steps to prospective and accepted students. Collaborate with program leadership, admissions, enrollment services, and advising staff to identify and resolve administrative barriers and support accurate, timely student entry. Implement approved program-entry procedures while referring admission exceptions and academic eligibility decisions to designated program authorities.
15% - Student Status, Progression Tracking, and Data Management
Maintain, review, and analyze accurate student and program records related to application status, program entry, cohort enrollment, onboarding, compliance, and administrative requirements affecting student progression. Monitor student status changes, including deferrals, withdrawals, readmissions, and other applicable transitions; identify students requiring follow-up and coordinate with academic program personnel and student support services to address administrative barriers. Create and maintain spreadsheets, databases, tracking tools, and reports to support program operations, compliance monitoring, institutional reporting, and program evaluation. Identify data discrepancies, reconcile information across applicable systems, and safeguard confidential student and faculty information in accordance with institutional requirements.
15% - Process Improvement and Operational Support
Coordinate, implement, and evaluate administrative procedures, documentation practices, tracking systems, and standardized workflows supporting assigned program-entry and healthcare compliance functions. Review program and clinical-partner requirements, monitor procedural changes, and incorporate approved updates into student communications, records, and operating processes. Analyze assigned program activities, service data, and recurring operational issues to identify opportunities for improved accuracy, efficiency, and student support; recommend enhancements to the Senior Analyst and assist with implementation. Maintain program resource information, reports, records, and procedural documentation necessary for institutional, regulatory, and accreditation requirements. Participate in staff cross-training, share technical knowledge, and provide coverage for other program portfolios and office functions during workload peaks, absences, vacancies, and operational transitions.
10% - Student Communication and Stakeholder Coordination
Serve as a primary point of contact and resource for prospective, admitted, and continuing students regarding specialized program-entry, enrollment, onboarding, and healthcare compliance requirements. Respond to student inquiries, explain procedures and deadlines, provide individualized guidance, and assist students in navigating complex documentation and compliance processes. Develop, maintain, and distribute accurate student communications, instructions, resource materials, and compliance guides. Coordinate with faculty, program directors, admissions, advising, college departments, clinical partners, and compliance vendors to clarify requirements, resolve operational issues, and connect students with appropriate college resources. Provide timely and respectful service that supports student access, progression, and success.
5% - Other Duties as Assigned
Perform other related duties as assigned to support office operations, institutional priorities, and continuity of specialized program-entry, healthcare compliance, and administrative clinical-onboarding services.