Mitchell Hamline School of Law is seeking to hire a full-time Student Records and Outreach Coordinator. This position is responsible for managing student academic records and course registration, and preparing official documentation including bar exam certifications, degree verifications, and enrollment verifications. This position also manages overseeing grade and transcript processes, coordinating departmental communications, and ordering official diplomas and certificates.Essential Duties and Responsibilities: Registration ProcessingEnter course credit value changesAnswer student, faculty, and staff registration questionsGraduation ProcessingManage Intent to Graduate dates and applications to graduateUpdate student coding the SIS to graduation statusSend list of graduating students to key officesOrder diplomas and certificatesManage diploma and certificate re-issues and ordersManage Paradigm relationshipProcess and track bar certificationsManage Grade ProcessesDistribute grade deadlines and instructions to all faculty and adjunctsAssist faculty with online grade submission and process all grade changesEnsure compliance with mandatory requirementsEnter incomplete grades into SISCommunicate grade policies to studentsProcess CALI awards and notify studentsNotify students of placement on Dean's ListMaintain Student RecordsManage internet submissionsMaintain student files in accordance with records retention policyRecords RequestCoordinate and process transcript requestsProcess letters of good standingProcess enrollment and degree verification requestsFulfill requests for copies of law school applicationsCommunicationsUpdate My Academics portlet in the student portal as necessaryDevelop forms as necessaryManage all outbound email communications to faculty, staff and studentsManage changes to the Academic CatalogTeamwork and Cross TrainingFoster a collaborative, cross-trained teamPromote shared goals and open communicationTake on other duties as assigned (e.g., new projects and team projects)An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.Knowledge, Skills and Abilities:Strong communication and interpersonal skills, including the ability to work effectively with a wide variety of peopleGood organizational skills and attention to detailDemonstrated creative problem-solving skillsAccuracyDemonstrated ability to work with confidentiality and discretionAbility to handle multiple tasks with frequent interruptionsMinimum Qualifications: Bachelor's Degree or 3-5 years of experience in an administrative office setting. Preferred Qualifications: Experience in an administrative office setting in higher education.Bachelor's Degree 3-5 years managing records in a Student Information System. Fluent using Microsoft Office and other technologies. Pay RangeThe anticipate pay range for this position is $23 -$26 per hour, depending on qualifications and experience.BenefitsHealth insuranceDental insuranceLife/AD&D insurance (MHSL pays for)Optional Life InsuranceDisability Benefits (MHSL pays for)Generous Holidays and Winter Break403(b) Retirement plan (Generous MHSL match)Employee Assistance Program (EAP)Competitive compensation packageTo apply, please submit a cover letter, and resume. Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the School's discretion.Mitchell Hamline School of Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.Notice of Nondiscrimination re: Title IX Sex DiscriminationMitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website (https://mitchellhamline.edu/students/title-ix/).
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