Student Events Coordinator
- 502563
- Atlanta, Georgia, United States
- Student Involvement
- Student Services
- Full-time
- Staff
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As a student events coordinator, you'll work to prepare exciting activations for prospective and current students that reflect the university's mission - to prepare talented students for creative professions through engaged teaching and learning in a positively oriented university environment. This includes Pre-Bee, Move-in and Welcome Week, Family & Alumni Weekend, Masquerade Ball, SCAD Color Run, Squads Socials, Fête de Lacoste, and all other student-facing events hosted by the office of student involvement, SCAD Squads, and study abroad
Reporting to the director of involvement events, you'll:
- Handle multiple events simultaneously throughout the calendar year; develop creative and unique concepts, ideas, and décor models to present them for approval; and create project plans, production timelines, and budgets
- Regularly meet with the director to provide updates on all previous and upcoming assigned student events
- Maintain photo archives, inventory, and organization of event supplies
- Lead event meetings with all necessary participants, communicate and uphold SCAD standards and expectations with clients, and coordinate marketing and public relations efforts with internal departments to promote events
- Collects RFPs, quotes, and estimates from vendors
As a coordinator, you'll:
- Oversee all print, visual media, social media and web-related requests for assigned events
- Collaborate with SCAD physical resources to coordinate services (i.e., space reservations, housekeeping, grounds, and transportation and security)
- Work with various city departments to request Savannah police as needed, ensure compliance with all city ordinances, and submit applications for required permitting and temporary licensing for events
- Develop and source ideas for event gifts and giveaways
- Coordinate, recruit, and manage event volunteers
Additionally, you'll:
- Source, order, and install event floral décor
- Research and reserve entertainment
- Serve as a host to positively represent SCAD at all events
- Promptly complete all financial documentation (i.e., purchase requisitions, vendor classification forms, and cost summary reports)
- Project and compile costs to maintain accurate budgets
Highly motivated, positive, and flexible candidates will demonstrate:
- Excellent organizational, communication, and time management skills
- An ability to work in fast-paced environments
- Comfort managing several tasks simultaneously
- Self-starting capabilities
Minimum qualifications:
- Bachelor''s degree
- Experience in events and conference coordination and project management with solution-based thinking
- Vendor management experience
- Strong knowledge of Microsoft Word programs
- Ability to work weekends and evenings
Certificates, licenses, and registrations:
- Valid driver's license
- Access to a reliable vehicle
Travel required:
Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.
ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.