Description
The Office of People, Success & Opportunity Intern will gain hands-on experience supporting the day-to-day operations of the College's Office of People, Success & Opportunity. This position will assist with a variety of administrative and employee-focused activities, including recruitment, onboarding, employee records, benefits, payroll support, employee communications, and special projects.
This is an excellent opportunity for a student interested in gaining practical experience in higher education administration, employee services, business operations, organizational development, or related fields.
Essential Job Responsibilities:
- Assist with recruitment and hiring activities for faculty, staff, and student employees.
- Help prepare and maintain job postings and recruitment materials.
- Assist with new employee onboarding and tracking completion of required paperwork.
- Maintain and organize employee records and confidential documentation.
- Assist with data entry and updating employee information in College systems.
- Provide administrative support for employee benefits and related communications.
- Assist with payroll and timekeeping-related tasks, including reviewing information for accuracy.
- Prepare spreadsheets, reports, forms, and correspondence as assigned.
- Assist with employee training and compliance initiatives.
- Support employee engagement activities, events, and communications.
- Conduct research and assist with special projects related to College operations and employee services.
- Help identify opportunities to improve office processes and procedures.
- Provide professional and courteous assistance to employees, supervisors, and students.
- Maintain confidentiality of employee and College information.
- Perform other duties as assigned.
Other Duties & Responsibilities:
- Work requires tact, discretion and confidentially
- Able to handle multifunctional tasks
- Ability to meet deadlines
- Capable of working in a fast-paced environment
Supervisor: Brooke Hickey, Director of People, Success & Opportunity
Requirements
Required
- Sophomore or higher; class ranking. Experience in HR/ Business preferred
- GPA of 3.0 or higher
- Currently enrolled at Saint Mary-of-the-Woods College.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise good judgment.
- Ability to work independently and collaboratively.
- Basic proficiency with Microsoft Office, particularly Word and Excel.
Preferred
- Coursework or interest in business, management, organizational leadership, psychology, communication, or a related field.
- Previous administrative, customer service, or office experience.
- Experience working with spreadsheets, databases, or other computer systems.
Learning Opportunities
Through this internship, the student will have the opportunity to:
- Gain practical experience working in a higher education administrative office.
- Learn about the employee lifecycle, from recruitment and onboarding through employment and separation.
- Develop professional communication, organization, and administrative skills.
- Gain exposure to payroll, benefits, employee records, recruitment, and compliance processes.
- Learn how technology and data are used to support College operations.
- Develop an understanding of confidentiality and professionalism in the workplace.
- Build skills applicable to future careers in higher education, business, administration, organizational leadership, and related fields.